HR Operations Coordinator

Job Description

The Opportunity

The HR Operations Coordinator is responsible for managing financial transactions and controls related to recruitment, employee expenses, and HR operational purchasing. This role ensures accurate processing of invoices, reimbursements, and expense reports while maintaining visibility into recruitment-related spend and supporting leadership with travel and expense coordination.

Key Responsibilities

Recruitment & Candidate Financial Support

• Coordinate candidate travel arrangements and flight bookings
• Process candidate reimbursements and travel-related expense reports
• Track and monitor candidate-related spending
• Reconcile and process supplier invoices and expense reports tied to recruitment activities

Leadership Travel & Expense Support

• Assist with leadership travel bookings
• Process leadership expense reports
• Reconcile leadership expenses in compliance with organizational policies

Tuition & Education-Related Reimbursements

• Process tuition waiver and exchange requests
• Review and process graduate reimbursement submissions
• Track education-related reimbursements and ensure accurate documentation
• Support Controller with assessing tax implications of tuition-related waivers and reimbursements in alignment with policy

Reporting, Tracking & Continuous Improvement

• Maintain tracking logs and spend summaries for HR operational expenses
• Identify discrepancies, trends, and opportunities in recruitment and HR spending
• Support audit preparation and provide required documentation
• Assist in updating and improving process documentation and workflows

About us

For nearly 100 years, Embry-Riddle has been the world's leading aviation and aerospace university, educating more than 30,000 students across residential campuses in Daytona Beach, Florida, and Prescott, Arizona, as well as through a global network of Worldwide locations and online programs. With more than 165,000 alumni around the world, our impact reaches every corner of the aerospace, aviation, defense and technology industries.

Today, our faculty, researchers and professiona l staff are advancing innovation across aviation, space, artificial intelligence, cybersecurity, autonomous systems and next-generation engineering. Working alongside industry leaders, government agencies and innovators, they are solving real-world challenges and shaping the technologies that will define tomorrow.

Whether you are an educator, researcher, administrator, technologist or industry professional, your work at Embry-Riddle will contribute to something bigger than a job. Join a community driven by discovery, purpose and excellence—and help shape the future of aerospace.

• Generous Time Off: Enjoy up to 18 days of paid leave in your first year, including 3 days granted upon hire and 15 days accrued throughout the year. You'll also receive 9+ paid holidays, including the day after Thanksgiving and the week between Christmas Eve and New Year's Day.
• Tuition Coverage: Get 100% tuition coverage for yourself for one undergraduate and one graduate degree, and discounted rates for your spouse and dependent children up to age 26.
• Retirement Contributions: ERAU contributes 6% of your base salary to your retirement plan and offers a 4% matching contribution – with no vesting period.
• Personal Leave: Relax with 15 days of personal leave for non-exempt employees or 18 days for exempt full-time employees in your first year.

Qualifications

Required:

• Bachelor’s degree in Human Resources, Business Administration, Accounting, Finance, or related field; or equivalent combination of education and experience
• 2–4 years of experience in HR operations, payroll, accounting, finance, travel coordination, or administrative support in a professional environment
• Experience processing invoices, reimbursements, expense reports, or financial transactions
• Strong attention to detail with proven ability to manage high-volume transactional work accurately
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and ability to work with HRIS/ERP systems (e.g., Workday or similar)
• Strong organizational and time management skills with the ability to prioritize competing deadlines
• Excellent written and verbal communication skills

Preferred:

• Experience in higher education or large, matrixed organization
• Familiarity with travel and expense systems (e.g., Concur or equivalent)
• Basic understanding of payroll taxation or tuition-related benefits administration
• Experience supporting audits, compliance reviews, or financial reconciliation processes
• Strong analytical skills with the ability to identify discrepancies and trends in data

Competencies:

• High level of integrity and discretion when handling financial and employee data
• Customer service mindset with the ability to support employees and leadership professionally
• Problem-solving skills with a process improvement mindset
• Ability to work independently while collaborating across HR, Finance, and leadership teams

To submit your application for this opportunity, please visit the Embry-Riddle Career Site and search for requisition number R311743. Please attach all relevant materials to your application when you apply online. Complete submissions include:

• Cover letter
• Full CV
• Contact information for at least three professional references (please note that references may be contacted as part of the interview/screening process)

Current Embry-Riddle employees: Please apply directly through the ERAU Employee Hub Central application within Workday.

Embry-Riddle is committed to fostering a workplace where all individuals are valued and respected. We strive to ensure that all faculty, staff, and students are treated fairly and provided equal opportunities for employment, advancement, compensation, training, and other benefits of employment. Embry-Riddle makes employment decisions — including hiring, promotions, compensation, and other terms of employment — based on individual merit, qualifications, and abilities. Embry Riddle is strongly opposed to discrimination and harassment, and such behavior is prohibited by university policy. Embry Riddle does not discriminate on the basis of race, color, national origin, sex, disability, veteran status, predisposing genetic characteristics, age, religion, or pregnancy status, or any other status protected by federal, state, or local law, in its employment, educational programs, admissions policies, financial aid, or other school-administered programs or activities. For further information, please visit our website .

Embry-Riddle is not seeking assistance from staffing or recruitment agencies. All agencies are directed to contact eraujobs@erau.edu and should not reach out to hiring managers or staff.