Benefits Coordinator

About Occidental College

Founded in 1887, Occidental is a nationally recognized, private college of the liberal arts and sciences, dedicated to providing a gifted and diverse group of students with a total educational experience of the highest quality -- one that prepares them for leadership in an increasingly complex, interdependent and pluralistic world.

What makes Occidental special? An intellectually rigorous academic environment. Small classroom settings where students collaborate with professors and their peers while pursuing or discovering their passion. A beautiful residential campus that offers students hands-on engagement with the cultural and intellectual resources of Los Angeles. A community open to stimulating conversation and divergent points of view. Some 2,100 students from 46 states and 28 countries choose from 41 majors and minors and participate in one the country’s top undergraduate research programs. Oxy students routinely win top awards and fellowships; its first Rhodes Scholar was named in 1907. Dedicated to excellence and equity, Occidental also is one of the country’s most economically diverse campuses, according to the New York Times. Some 71 percent of Oxy students receive some form of financial aid; 20 percent are Pell Grant recipients; and 19 percent are the first in their family to attend college

Title: Benefits Coordinator

Department: Human Resources

Duration: Indefinite

Employment Status: Non-Exempt, Full-Time, 40 hours per week

Job Summary

Reporting to the Associate Vice President and Chief Human Resources Officer, the Benefits Coordinator supports the Human Resources Department by coordinating and performing administrative activities related to employee benefits programs. The Benefits Coordinator assists with the implementation and maintenance of designated Human Resources projects and programs, ensuring accurate and timely processing of benefits-related activities. The Benefits Coordinator coordinates day-to-day benefits operations, manages visitors, employees, and benefits email inquiries by directing them to the appropriate Benefits team member to ensure timely and effective customer service, supports benefits and wellness initiatives, maintains accurate records, and provides administrative support to the Human Resources team.

Schedule: Monday through Friday from 8:00 AM to 5:00 PM (including a 60-minute unpaid meal break).

Job Duties

• 25% - Assists with the processing and tracking of benefit premium invoices, including medical, dental, vision, life insurance, flexible spending accounts, supplemental and auxiliary benefits, pet insurance, COBRA, and related administrative tracking duties. - (Essential)
• 20% - Assists with benefit enrollments and payroll deduction setup in the Human Resources Information System (HRIS), benefits administration platforms, and carrier/provider systems, ensuring accurate and timely processing of employee benefit transactions. - (Essential)
• 15% - Serves as the initial point of contact for visitors, employees, and benefits email inquiries; provides general benefits information, directs inquiries to the appropriate Benefits team member, and ensures timely customer service. - (Essential)
• 15% - Assists with coordinating wellness events and programs, including support for open enrollment activities. - (Essential)
• 10% - Assists with the development of benefits and wellness communications, newsletters, and other assigned projects. - (Essential)
• 10% - Supports the administration of tuition benefit programs, including Tuition Remission and Tuition Exchange. - (Essential)
• 5% - Performs other duties as assigned. - (Essential)

Minimum Qualifications

• Bachelor’s degree in business administration, public administration, or an equivalent combination of education and experience.
• Three years of experience in HR, benefits administration, payroll, or a related administrative role.
• Demonstrated ability to manage benefits related data in an ERP or Benefit Administration System.
• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint), Google Workspace (Drive, Docs, Sheets and Slides), Adobe Acrobat, etc.
• Demonstrated ability to be detail-oriented and thorough; skilled at anticipating and preventing potential problems and handling a wide variety of tasks with efficiency and accuracy.
• Strong commitment to a quality work product.
• Demonstrated ability to effectively communicate verbally, in writing and electronically. Effective interpersonal skills as evidenced in the ability to collaborate with a variety of constituencies.
• Demonstrated commitment to justice, equity, inclusion & diversity.
• Demonstrated skill in adapting to and performing work effectively in high-volume, high accountability, confidential environment with multiple and changing priorities.
• Effective organizational, logistical, time management and planning skills with the ability to manage and prioritize multiple tasks/projects simultaneously, prioritize and fulfill the functions of an office in a timely manner.
• Strong organizational and time management skills, with the ability to manage several projects simultaneously, prioritize and fulfill the functions of an office in a timely manner.
• Ability to self-motivate and work independently. Ability to provide effective leadership and training, and to work effectively and professionally across functions, disciplines, levels, and with diverse groups.
• Demonstrated ability to apply a highly curious and problem-solving orientation.

EXPECTED HIRING RANGE: $20.20/hr-$28.00/hr

If you are offered this position at Occidental College, your final base salary compensation will be determined based on factors such as skills, education, experience, and/or geographic location. In addition to those factors, Occidental complies with applicable pay equity laws and considers internal equity among current employees when developing the final offer. Please keep in mind that the range mentioned above is the base salary range for the role. Hiring at the maximum of the range would not be typical in order to allow for future and continued salary growth. We also offer a generous compensation and benefits package.