Administrative Assistant II

San Marcos, TX

**Texas State University

Administrative Assistant II**

Posting Number: 2026656

Location: Austin, San Marcos

Department: Political Science

Recruitment Type: Open Recruiting

Job Type: Full-Time

Monthly Salary: $3,255.00 - $3,500.00

Job Category: Non-Exempt

Required Qualifications:

• Ability to provide clear, concise written and verbal information.
• Ability to establish rapport with internal and external constituents.
• Ability to understand and interpret general university, college, department, and program policies and procedures.
• Working knowledge of Microsoft Office programs, including Word, Excel, and Access.
• Ability to organize and prioritize work.
• Ability to independently resolve problems.
• Ability to develop and maintain accurate and comprehensive records and files.

Preferred Qualifications:

• Bachelor’s or Master’s Degree.
• Previous experience in higher education.
• Previous experience preparing purchases orders and compliance forms.
• Knowledge of centralized automated accounting systems.
• Experience with Texas State programs, including SAP, LOGI, SLATE, Concur, and Banner.

Job Description:

The Administrative Assistant II provides administrative and general clerical support to the Bachelor’s in Public Administration and the Master’s in Public Administration programs and secondarily to the department of Political Science as a whole.

Job Duties:

• Answer telephones, screen and transfer calls, take messages, and refer to other offices as appropriate all inquiries about the online BPA program.
• Assist in managing the academic operations of the BPA and MPA programs.
• Compose program correspondence, files, and forms that track program and student progress.
• Coordinate meetings, maintain compliance forms, and prepare various events and activities.
• Organize and prioritize work.
• Maintain program director calendar.
• Coordinate arrangements for meetings.
• Prepare and review purchase orders and invoices.
• Maintain ledgers.
• Monitor due dates of all assignments and projects.
• Supervise student workers.
• Prepare Travel documents.
• Assist in tasks supporting the department and other tasks as assigned.

Additional Information to Applicants:

Job Open Date: 06/12/2026

Job Close Date:

Open Until Filled: Yes

Normal Work Days: Monday, Tuesday, Wednesday, Thursday, Friday

Normal Work Hours Start: 8:00AM

Normal Work Hours End: 5:00PM

Posting Notices:

Legal and Required Notices:

Texas State University is committed to a policy of non-discrimination and equal opportunity for all persons regardless of race, sex, color, religion, national origin or ancestry, age, marital status, disability, veteran status, or any other basis protected by federal or state law in employment, educational programs, and activities and admissions.

Employment with Texas State University is contingent upon the outcome of record checks and verifications including, but not limited to, criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.

In accordance with federal law, all new employees must complete the Form I-9 and provide acceptable documentation verifying their identity and authorization to work in the United States. Texas State University participates in E-Verify, and employment is contingent upon the successful verification of work authorization. Employees are required to maintain valid work authorization to satisfy the conditions of Form I9 at all times during their employment and the university makes no implicit or explicit promises to financially support visa or permanent residency applications.

Quicklink: https://jobs.hr.txstate.edu/postings/57270

For a detailed description of this position and to apply, visit https://jobs.hr.txstate.edu/postings/57270 or call (512) 245-2557 or visit our office at 601 University Dr., J.C. Kellam Bldg., Suite 340.

About Texas State and San Marcos:

Texas State University is a emerging research institution located in the burgeoning Austin-San Antonio corridor and in the beautiful Texas Hill Country. It is the largest of eight campuses in the Texas State University System and one of the 75 largest universities in the country, with over 38,000 students and approximately 4,000 faculty and staff

Texas State is located in San Marcos, a growing community of over 50,000 people located about half way between Austin and San Antonio. Texas State enjoys a setting that is unique among Texas universities. The beauty of the crystal-clear San Marcos River and the stately cypress and pecan trees on the campus add to the charm of the university's picturesque setting. Our location on the banks of the San Marcos River provides outdoor recreational activities throughout the year.

Why work @ Texas State?

• Amazing health insurance: various coverage options starting your first day of employment for full-time employees with Texas State paying 100% of the employee premium and 50% for your dependents!
• Generous paid time off: vacation, holidays, sick days and many more!
• Excellent work life balance resources: mother and family-friendly resources in addition to a comprehensive FREE wellness program
• Great professional development opportunities: choose from a variety of workshops, training, online learning and even access educational leave opportunities and reimbursement for academic courses
• An inclusive Bobcat community: join our many social networks offered on and off-campus
• Retirement peace of mind: TRS pension, retirement plans and voluntary saving options with generous employer contributions

By joining the Texas State Bobcat team, you’ll be a part of one of the most beautiful, diverse, and growing universities in the nation.