Assistant Controller and Financial Services Manager

Position Summary & Description

SUMMARY:

The Assistant Controller and Financial Services Manager is a member of the Financial Accounting Services Department and works under the general supervision of the Executive Director for Finance and Controller. This position provides leadership, oversight, and support for the University's accounting and financial operations, ensuring the integrity, accuracy, and timeliness of financial reporting. The Assistant Controller and Financial Services Manager supervises and develops assigned staff through effective leadership, training, and performance management while promoting compliance with applicable federal, state, funding agency, and institutional requirements. The position is responsible for maintaining strong internal controls, supporting audit and regulatory activities, overseeing the financial administration of sponsored projects and designated funds, and contributing to the University's overall financial stewardship, accountability, and strategic objectives.

ESSENTIAL DUTIES:

• Provide oversight and guidance for sponsored projects and designated funds throughout their lifecycle.
• Ensure compliance with applicable federal, state, funding agency, and institutional policies, regulations, and reporting requirements.
• Manage the administration, accounting, and compliance of federal, state, sponsored, and designated fund sources.
• Prepare, review, and submit required regulatory, financial, and grant-related reports and surveys.
• Collaborate with university departments, funding agencies, auditors, and external partners to resolve issues, improve processes, and ensure timely completion of financial activities.
• Oversee financial reconciliation activities and ensure the accuracy and completeness of financial records and transactions.
• Establish, monitor, and maintain effective internal controls and financial compliance processes.
• Coordinate and support annual financial audits, single audits, tax reporting, and other regulatory reviews.
• Assist with the preparation of annual financial statements and related financial reports.
• Monitor and reconcile state financial aid funding (PHEAA) with university records.
• Oversee preparation and submission of Form 990-T and related tax reporting requirements.
• Support the Controller and Finance leadership with special projects, strategic initiatives, and other duties as assigned.

WORK SCHEDULE:

Monday through Friday 8:00 AM to 4:30 PM

Position Qualifications

MINIMUM:

• Bachelor’s Degree in Accounting, Finance, Business Administration or related field
• 5 years progressively responsible experience in accounting or financial management
• Fund accounting experience
• Experience administering federal, state, and other sponsored funding
• Supervisory experience

PREFERRED:

• Certified Public Accountant

REQUIRED SKILLS AND KNOWLEDGE:

• Candidates must communicate effectively and perform well in the interview(s).
• Candidates must have communication skills and cross-cultural abilities to maximize their effectiveness with diverse groups of students, colleagues, and community members.