Hiring Department
Department of Medicine-Administration
Job Description
Overview:
The School of Medicine and the Department of Medicine are excited to announce the opening for a Student Support Specialist Sr. This position will serve as a Fellowship Coordinator within the Department of Medicine, playing a key role in the administration and support of fellowship programs. Reporting to the Vice Chair of Medical Education for the Department of Medicine, this individual will coordinate program operations, support assigned divisions, and ensure compliance with institutional, hospital, and accreditation standards.
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Key Responsibilities:
- Fellowship Program Coordination:
- Serve as the primary coordinator for assigned fellowship program(s) within the Department of Medicine.
- Collaborate closely with Program Directors, Division Directors, Managers, Supervisors, and Mentors to ensure adherence to policies, procedures, and accreditation standards.
- Review, analyze, and assist in the development of fellowship program goals, objectives, and timelines.
- Administrative & Operational Support:
- Manage and track fellowship program documentation, including approvals, evaluations, and trainee records.
- Provide administrative support and documentation to previous, current, and prospective fellowship participants.
- Maintain accurate databases and ensure timely submission of required reports to internal and external entities.
- Conference and Event Coordination:
- Plan, manage, and coordinate all aspects of fellowship division conferences and events.
- Oversee logistics, including scheduling, communications, and tracking necessary paperwork for approvals.
- Relationship Building & Collaboration:
- Develop and maintain effective working relationships with departments such as Graduate Medical Education (GME), Hospital Human Resources, and other internal and external stakeholders.
- Act as a liaison between the fellowship program and affiliated departments, ensuring smooth communication and program alignment.
- Leadership & Special Projects:
- Assume a leadership role in the fellowship program by streamlining processes and implementing best practices.
- Manage special projects and initiatives as assigned by the Vice Chair of Medical Education.
- Support strategic initiatives related to program development and growth.
- Technology and Tools:
- Utilize computer programs such as Microsoft Office (Word, Excel, PowerPoint, OneNote) and Adobe Suite to manage fellowship records, communications, and reports.
- Participate in on-the-job training to gain additional system-specific knowledge and program coordination skills.
Shift
Monday – Friday
8:00 a.m. – 5:00 p.m.
Minimum Qualifications
A Bachelor's degree or an equivalent combination of education and experience and at least 2 years of experience from which comparable knowledge and skills can be acquired is necessary
Anticipated Hiring Range
Salary Range: $19.25 - $27.40 hourly
Grade: GGS - 008
University Title: STUDENT SUPPORT SPECIALIST SR.
Internal applicants can determine their university title by accessing the Talent Profile tile in myHR.
Application Materials
In addition to the Online Application, please provide Resume and cover letter.
Sponsorship Information
Employment visa sponsorship is not available for this position.
Community Information
Columbia offers small-town friendliness with big city features and a high quality of life for people of all ages and interests. Founded on education and known as an ideal college town, its location also makes it an attractive spot for businesses and travelers. Located on Interstate 70 and U.S. Highway 63, Columbia is right in the middle of the state and the nation. Just a couple hours’ drive from St. Louis and Kansas City, Columbia is Boone County’s largest population center offering big-city culture, activities, and resources with a low cost of living. Columbia is home to a variety of restaurants and entertainment venues and hosts more than a dozen festivals each year. If you want to grow your career, continue your education, raise a family, and retire, Columbia is a good place to be!
Benefit Eligibility
This position is eligible for University benefits. As part of your total compensation, the University offers a comprehensive benefits package, including medical, dental and vision plans, retirement, paid time off, short- and long-term disability, paid parental leave, paid caregiver leave, and educational fee discounts for all four UM System campuses. For additional information on University benefits, please visit the Faculty & Staff Benefits website at https://www.umsystem.edu/departments-staff/human-resources/benefits-retirement
Equal Employment Opportunity
The University of Missouri is an Equal Opportunity Employer .
To request ADA accommodations, please call the Director of Accessibility and ADA at 573-884-7278.
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