Job Type
Full-time
Description
Thomas College, located in beautiful Waterville, Maine, is defining
what it means to be the College of the Future. With a strong
commitment to innovation, career readiness, and community
partnerships, Thomas College is consistently ranked by U.S.
News & World Report as one of Maine’s top colleges for
social mobility. Our distinctive Guaranteed Job Program™,
accelerated undergraduate degrees, and flexible graduate programs
empower students to advance faster in business, entrepreneurship,
education, technology, applied STEM, and arts & science fields.
At Thomas, belonging isn’t a buzzword; it’s a promise. We create a
supportive, welcoming environment where every student is seen,
valued, and prepared to thrive in a rapidly changing world. For
more information visit Thomas.edu.
The Administrative Assistant position will provide support to
Financial Affairs, Accounting and Human Resources by assisting in
the day-to-day operations of the office and serving as the office
receptionist. Additionally, the position is solely accountable for
the processing and maintaining of timely and accurate accounts
payable and all pertinent accounting records consistent with
College policy and generally accepted accounting principles
(GAAP).
This is a full-time, non-exempt, hourly position.
The chosen candidate will serve as office receptionist. Run various
reports and maintain various spreadsheets. Assist with special
projects. Prepare Funds Requests/PO requests. Filing (both
electronic and hard copy) and ensuring that employee personnel
files are accurate and complete. Mail sorting/distributing. Process
student refund checks weekly.
Process Accounts Payable
· Provide support and assist in integration of new Accounts Payable
system
· Monitor new Accounts Payable system
· Promptly research (both internally and externally) all
discrepancies with vendor payments to ensure compliance to both
college policies and GAAP.
· Manage monthly reconciliations
· Manage office supply system.
· Manage vendor purchase orders.
· Manage disbursement of petty cash funds.
Most of the time spent performing the functions of the position are
done at a computer workstation. Must be able to sit at a
workstation and key for up to 7.5 hours a day 5 days a week.
Must have intermediate computer skills in Word, Excel, and Outlook.
Basic knowledge of accounting. Ability to work in a fast-paced
environment and ability to multi-task effectively. Good
interpersonal and communication skills; ability to work effectively
with faculty, staff, job applicants, and vendors. Ability to work
independently as well as part of a team.
Associates Degree in Accounting or a closely related field or 2 – 4
years experience with computerized accounts payable systems. Office
administration experience preferred. Knowledge of Intuit Enterprise
Solutions (IES) and/or third party payment platforms
preferred.
Thomas offers a competitive benefits package to include:
Medical insurance, dental insurance, life insurance, disability
insurance, 6% 403(b) matching plan, paid vacation, paid sick leave,
thirteen paid holidays, on-site gym, meal discounts and free
tuition for employees, spouse and dependent children.
Interested applicants should submit a cover letter, resume and
names of three professional references. Please include an email
address on your application materials.
Thomas College is an equal opportunity employer.
Thomas College's mission is to prepare students for success in
their personal and professional lives, and for leadership and
service in their communities.
