Teacher Education Fieldwork and Credentials Assistant

Posting Details

Position Information

Position Summary Information

Job Description Summary

This is a Fulltime Temporary position that will assist with undergraduate and graduate level fieldwork in Attallah College of Educational Studies. Works with other staff to provide support assistance and coordination of credential requirements and other related tasks as assigned.

Responsibilities

Teacher Education Fieldwork Support with

• Teacher Education Fieldwork Support
• Supports the administration of undergraduate and graduate fieldwork and Student teaching applications
• Communicates Fieldwork protocols and deadlines to students and faculty via email and in orientations
• Support student teaching and fieldwork placements
• Communicate with district partners and students regarding fieldwork placements
• Support Orientation and training meetings
• Collects and maintains fieldwork-related data
• Verifies student enrollment information
• Tracks student fieldwork hours
• Participates in creation and updating of Teacher Education handbooks and forms
• Upload required documents to ImageNow/Tevera
• Attend department and program meetings as required

Credential Process Support – in collaboration with other credential-related staff

• Receives and disseminates credential-related information to students and staff.
• Assists with planning workshops
• Reviews records for completeness and specific information
• Updates student records and program requirements
• Support Subject Matter verification process with identification of documents in student files
• Notifies students of established credential requirements and deadlines
• Responds to routine inquiries regarding credential processes and requirements, as directed
• Data tracking and reports assistance in Tevera
• Update credential handbooks
• Other duties as assigned

Undergraduate Majors and Graduate Program Support – in collaboration with Program Directors and staff

• Provides administrative support to program directors and staff for assigned program activities.
• Assists with program events, meetings, communications, materials, and other routine administrative activities.

Other Related Duties as Assigned

Required Qualifications

• Strong organizational skills to plan and prioritize work to meet deadlines and help students find appropriate field placements and file credential applications
• Strong communication and interpersonal skills
• Strong computer skills in the use of Microsoft Office and Google Suite applications
• Strong technical skills to learn and use enterprise and other systems needed to perform job functions
• Attention to details
• Ability to work independently and as a team
• Ability to interpret and apply rules and regulations
• Ability to demonstrate tact and diplomacy and maintain confidentiality
• Proven ability to work independently and evaluate data, assess alternatives and formulate logical and sound decisions and/or recommendations
• Ability to learn PeopleSoft, ImageNow, Tevera, TaskStream, Canvas, Qualtrics Time2Track, and GoReact.

Desired Qualifications

• Advanced degree or professional credential in the educational field (e.g., MA in Education, multiple or single subject teaching credential, special education teaching credential)
• A minimum of three years’ experience in pre-k-12 educational settings
• Working knowledge of State standards and requirements for teaching and service credentials.
• Knowledge of educational practices in California school systems related to the employment of teachers and teaching interns and credentialing process
• Knowledge of video file creation, compressing, transferring and uploading
• Ability to learn PeopleSoft, ImageNow, Tevera, Canvas, Qualtrics, and GoReact.

Special Instructions to Applicants

At Chapman University, we believe collaboration thrives through in-person engagement. This position is fully on campus, and employees work alongside colleagues, faculty, students, and staff each day to support our vibrant university community.

Chapman University is an equal opportunity employer that provides equal employment opportunities to all individuals, regardless of their protected characteristics. All qualified applicants and employees are encouraged to apply and will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, gender expression, national origin, ancestry, citizenship status, physical disability, mental disability, medical condition, military and veteran status, marital status, pregnancy, genetic information or any other characteristic protected by state or federal law.

Applicants for Staff and Administrator positions must be currently authorized to work in the United States on a full-time basis.

The offer of employment is contingent upon satisfactory completion and outcomes of a criminal background screening and returning to the Office of Human Resources a signed original acceptance of the Chapman University Agreement to Arbitrate.

Minimum Number of References

3

Maximum Number of References

Pre-screening Questions

Required fields are indicated with an asterisk (*).

Applicant Documents

Required Documents

1. Resume
2. 3 References Listed on One Page

Optional Documents

1. Cover Letter
2. Certification/License