Background

The position is located in the Department of Safety and Security of Ukraine. This position is locally administered by UNDP and is financed by the United Nations Department of Safety and Security (UNDSS) from the Local Cost Share Security Budget (LCSSB) . The contract may be extended subject to the availability of funds, satisfactory performance, and continuing need for the post.

Under the supervision of the UNDSS Head of Training for training related matters and the Field Security Coordination Officer (FSC)) for security related matters; and overall guidance of the Chief Security Adviser (CSA), the Field Security Associate (Training) assists in the conducti of security training in Ukraine.

Duties and Responsibilities

Within limits of delegated authority and depending on location, Field Security Associate (FSA) - Training at this level may be responsible for the following duties: (These duties are generic and may not be performed by all Field Security Associates).

1. Facilitate knowledge sharing and Provide Security Trainings Coordination and Delivery

Contributes to the planning, organization and delivery of security training courses including Safe and Secure Approached in Field Environment (SSAFE), Individual First Aid Kit (IFAK), Emergency Trauma Bag (ETB), Women Security Awareness Training (WSAT), and Field Security Associate (FSA) Training.
Provides administrative and logistic support for all aspect of the training arrangements.
- Liaises with conference manager for booking of training room and facility.
- Communicates in a timely manner with practical training ground manager.
- Assists in the preparation of IFAK/ETB/SSAFE training aids.
Coordinates the co-facilitation of training with other trainer(s) from UN Agencies, Funds, Programmes and Organizations (UNAFPOs).
Provides support in liaising with INGOs regarding security training assistance as part of Saving Life Together (SLT)_ framework.
Assists in maintaining/updating training repository and data in SharePoint.
Prepares and develops training package (including translation) as required.
Conducts in-person IFAK/ETB/SSAFE training in field locations as required.
Assists FSCO in preparing monthly training reports.
Arranges IFAK sessions for the certification of new IFAK instructor candidate.
Conducts practical and written assessment for IFAK and ETB.

2. Monitor Security Information and Coordination

Assists the Chief Security Advisor/FSCOs in collecting, updating, and communicating information regarding the security situation in the Area of Responsibility (AoR):
- Liaises and coordinates, as appropriate, with the host government security organizations and/or personnel, including national and local provincial authorities, military, and police officers, as well as non-governmental organizations in the area of operation;
- Helps to assess the security situation at the duty station and ensures adequate gathering and verification of security information that may be required for a proper analysis of the situation;
- Communicates information on security issues to the heads of United Nations agencies and provides host country security advice to UNDSS, as required;
- Maintains regular contacts with Security Focal Points of UN agencies;
- May be requested to provide technical assistance at Area/Security Management Team meetings.

3. Assist in Security Planning and Monitoring

Assists in maintaining the Security Plan, including updating staff lists:
Helps in the preparation and review of the UN Security Plan;
Supports actions during the implementation of the Security Plan, as required.
Assists with the monitoring of the security measures implementation as recommended in the Security Risks Management (SRM) process for the AoR.
Assists in reporting security incidents affecting UN staff, offices, and assets, and assists in the preparation of security reports, such as the Security Incident Report and other Security Assessments.

4. Monitor the security compliance of UNSMS premises and international staff residences

Provides support in conducting security evaluations and provides advice on Residential Security Measures of UN staff, as well as on latest trends and threats to staff safety and security;
Establishes and maintains warden system and keeps update of information related to UN offices and residences;
Administers a pass and ID system;
Maintains liaison with commercial companies used for UN security at offices and residences in order to facilitate the effective and efficient use of the guard force.

5. Provide General Administrative Support

Maintains routine and confidential correspondence files/documents;
Maintains a database on contact details of host country security authorities;
Arranges appointments, receives visitors, places, and screens telephone calls with discretion, and takes minutes and/or notes at meetings.

The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.

Institutional Arrangement

Competencies

Core

Achieve Results: LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline
Think Innovatively: LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements
Learn Continuously: LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback
Adapt with Agility: LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible
Act with Determination: LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident
Engage and Partner: LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships
Enable Diversity and Inclusion: LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination

Cross-Functional & Technical competencies

Thematic Area	Name	Definition
Business Management	Communication	Communicate in a clear, concise, and unambiguous manner both through written and verbal communication; to tailor messages and choose communication methods depending on the audience. Ability to manage communications internally and externally, through media, social media, and other appropriate channels.
Business Management	Customer Satisfaction/Client Management	Ability to respond timely and appropriately with a sense of urgency, provide consistent solutions, and deliver timely and quality results and/or solutions to fulfil and understand the real customers' needs. Provide inputs to the development of customer service strategy. Look for ways to add value beyond clients' immediate requests. Ability to anticipate client's upcoming needs and concerns
Business Management	Operations Management	Ability to effectively plan, organize, and oversee the Organization beyond processes in order to convert its assets into the best results in the most efficient manner. Knowledge of relevant concepts and mechanisms
Security Services	Security training	Ability to design, contribute to, and/or facilitate meaningful security training programmes/courses.

Required Skills and Experience

Min. Education requirements

Secondary Education is required.
University degree (Bachelor’s degree) in Political Science, Military Studies, Security Management, Management or a relevant field will be given due consideration but it is not a requirement.
Applicable security, police and/or military training is desirable.

Min. years of relevant work experience

Minimum six (6) years (with secondary education) or three (3) years (with bachelor’s degree) of working experience in the field of safety and security management or security training in the public or private security service areas is required.

Required skills

Experience using computers (MS Word, Excel and PowerPoint, etc.).
A valid driver’s license (standard category B) within Ukraine is required.

Desired skills in addition to the competencies covered in the Competencies section

Prior experience on conduction of IFAK or ETB training.
Prior experience on support or conduction of other security training.
Prior experience with the UN system or an international NGO.
Prior UNDSS FSA certification.

Required Language(s)

Fluency in English and Ukrainian are required.
Knowledge of Russian is desirable.

Professional Certificates

IFAK ToT 2.0 or ETB ToT valid certificate is required.

Equal opportunity

As an equal opportunity employer, UNDP values diversity as an expression of the multiplicity of nations and cultures where we operate and, as such, we encourage qualified applicants from all backgrounds to apply for roles in the organization. Our employment decisions are based on merit and suitability for the role, without discrimination.

UNDP is also committed to creating an inclusive workplace where all personnel are empowered to contribute to our mission, are valued, can thrive, and benefit from career opportunities that are open to all.

Sexual harassment, exploitation, and abuse of authority

All selected candidates, therefore, undergo relevant checks and are expected to adhere to the respective standards and principles.

Right to select multiple candidates

UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

Use of AI by candidates

Applicants are invited to read UNDP’s guidance for candidates on using AI responsibly in UNDP recruitment and selection

Scam alert

UNDP does not charge a fee at any stage of its recruitment process. For further information, please see www.undp.org/scam-alert.

Data Privacy

Please click here to view UNDP Data Privacy Statement

UNDP does not tolerate harassment, sexual harassment, exploitation, discrimination and abuse of authority.

Field Security Associate (FSA)- Training, NPSA-6, DS-Kyiv, UNDSS, National position