About us
University College London (UCL)
UCL is a multi-disciplinary university with a population of over 16,000 staff and 50,000 students from 150 different countries. Degree programmes are provided in Arts and Humanities, Built Environment, Brain Sciences, Engineering Sciences, Education, Laws, Life Sciences, Mathematical & Physical Sciences, Medical Sciences, Population Health Sciences and Social and Historical Sciences.
UCL Faculty of Engineering Sciences
Engineering Sciences comprises ten academic departments that undertake research and teaching across a wide range of disciplines. Our scientists and engineers take discoveries from fundamentals to practice, producing innovative technological solutions to challenging problems. It is a dynamic and growing Faculty, with a strong vision and desire to use our talents to ‘Change the world’.
For more information see www.ucl.ac.uk/engineering/ucl-engineering
About the role
Main purpose of the job
To provide secretarial and administrative support to Vice Deans and other senior academic staff and line managers as required. This will include diary management, arranging meetings and minute taking, organising and providing logistical support with events, supporting research and enterprise activities, and other administrative support.
Please see the attached job description and person specification for full details.
- This is a fixed-term position until 30th June 2027.
- UCL internal staff are welcome to apply for this on a secondment basis.
- If you have any queries about the role or application process, have any technical issues, or need reasonable adjustments or a more accessible format to apply for this job online, please contact the staffing team on
About you
The successful candidate should be able to demonstrate:
- Proven experience of providing effective PA support in a complex organisation.
- Experience of working with limited supervision, taking responsibility for meeting service standards and agreeing targets and workloads.
- Ability to proof-read correspondence on behalf of others, ensuring accuracy and a close attention to detail.
- Proven consistent ability to meet tight individual and group deadlines and to manage one’s own workload through effective prioritising, time management and organisational skills.
- The ability to be discreet, sensitive and professional, and to maintain confidentiality when dealing with a variety of student and staff data.
What we offer
As well as the exciting opportunities this role presents, we also offer great benefits. Visit https://www.ucl.ac.uk/work-at-ucl/reward-and-benefits to find out more.
Our commitment to Equality, Diversity and Inclusion
As London’s Global University, we know diversity fosters creativity and innovation, and we want our community to represent the diversity of the world’s talent. We are committed to equality of opportunity, to being fair and inclusive, and to being a place where we all belong.
We therefore particularly encourage applications from candidates who are likely to be underrepresented in UCL’s workforce. These include people from Black, Asian, and ethnic minority backgrounds; disabled people; LGBTQI+ people; and for our Grade 9 and 10 roles, women.
Our department is working towards an Athena SWAN award. We are committed to advancing gender equality within our department.
Customer advert reference: B04-07939
