Description of assignment title
Administration and Operations Associate
General
Assignment country
Fiji
Duty stations
Suva
Work location
On UN premises
Expected start date
12/15/2026
Duration
6 months
Sustainable Development Goal
- Peace, justice and strong institutions
Host entity
UNOCHA
Modality
Onsite
Type
International
Volunteer category
Associate UCoS from Apr2026
Work schedule
Full-time
Number of Assignments
1
Details
Mission and objectives
OCHA's mission is to mobilize and coordinate effective and principled humanitarian action in partnership with national and international actors to alleviate human suffering in disasters and emergencies; advocate the rights of people in need; promote preparedness and prevention; and facilitate sustainable solutions. The OCHA Office of the Pacific Islands, based in Suva, supports Pacific Island countries and territories through humanitarian coordination, preparedness, response, information management, advocacy and humanitarian financing support.
Context
OCHA Pacific requires efficient administrative and operational support to enable humanitarian preparedness, coordination, missions and emergency response across the region. The six-month assignment will focus on practical office systems, travel and mission support, procurement-process documentation, inventory and event logistics. It is designed as a supervised learning role and will not carry delegated financial or procurement authority.
Task description
Under the direct supervision of an international OCHA staff member based in Suva, the Administration and Operations Associate will undertake the following tasks:
- Support day-to-day administrative processes, records management and office trackers.
- Assist with travel and mission arrangements and related supporting documentation and follow-up.
- Support procurement-process documentation, vendor files, quotation records and action tracking under staff supervision.
- Assist with expenditure and budget-monitoring trackers and organization of supporting documents.
- Support office inventory supplies and asset records and contribute to physical verification exercises.
- Assist with logistics for meetings, workshops, trainings and official visits.
- Contribute to updating practical administrative templates, checklists and handover files.
Eligibility criteria
Age
18 - 80
Required experience
1 month
Donor priorities
Nationality
Candidate must be a national of a country other than the country of assignment.
Additional eligibility criteria
As this assignment is funded by CYVA, specific eligibility criteria apply. Candidates must be Chinese nationals affiliated with a university participating in CYVA’s programme.
Assignment requirements
Relevant experience
No experience required
Languages
English, Level: Fluent, Required
Required education level
Bachelor's degree in Business Administration; Management; Economics; Finance; Law; or related fields
Competencies and values
- Accountability
- Adaptability and Flexibility
- Commitment and Motivation
- Commitment to Continuous Learning
- Communication
- Integrity
- Knowledge Sharing
- Planning and Organizing
- Professionalism
- Respect for Diversity
- Self-Management
- Technological Awareness
- Working in Teams
Skills and experience
Demonstrated interest and/or experience (up to two years) in:
- Administration, business management, finance, procurement, logistics or office operations
- Records management, event logistics, organizational support or related academic/project work
- Previous experience as a volunteer and/or experience of another culture, (i.e. studies, volunteer work, internship) would be highly regarded.
- Strong organizational skills and attention to detail
- Proficiency in Microsoft Office, particularly Excel and Word
- Ability to work systematically, meet deadlines and maintain accurate records
Area(s) of expertise
Administration, Emergency preparedness, crisis response
Driving license
Other information
Volunteerism is understood as a wide range of activities undertaken of free will, for the general public good, for which monetary reward is not the principal motivating factor.
Living conditions and remarks
The UN Volunteer will work in the OCHA Office of the Pacific Islands based on Level 2, Kaunikula House, Flagstaff, Suva. Fiji is a middle-income country with adequate basic services, and Suva is the capital and main administrative and commercial centre. Fiji is generally a safe and welcoming country; however, normal security precautions should be observed, including awareness of petty crime and residential security. Accommodation, shops, health services, banking and local transport are available in Suva. The local currency is the Fijian Dollar (FJD).
Inclusivity statement
United Nations Volunteers is an equal opportunity programme that welcomes applications from qualified professionals. We are committed to achieving diversity in terms of gender, care protected characteristics. As part of their adherence to the values of UNV, all UN Volunteers commit themselves to combat any form of discrimination, and to promoting respect for human rights and individual dignity, without distinction of a person’s race, sex, gender identity, religion, nationality, ethnic origin, sexual orientation, disability, pregnancy, age, language, social origin or other status.
Note on Covid-19 vaccination requirements
Selected candidates for certain occupational groups may be subject to inoculation (vaccination) requirements, including against SARS-CoV-2 (Covid-19) in line with the applicable host entity policy
Scam warning
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