Procurement Intern, Manila

INT 011/2026 Procurement Intern

Manila, Philippines (the)

Job Description

The Procurement Intern will assist with day-to-day administrative, procurement, and coordination activities. The intern will help ensure continuity of routine processes, particularly in administrative coordination, invoice processing and document management.
The internship will provide practical exposure to procurement and administrative processes within an international organization.

Responsibilities

Working under the overall direction of the GSSC RMO and direct supervision of RM Procurement Officer, the intern will assist with the operational activities of RM Procurement Unit. Tasks will include:

Under the guidance of the designated supervisor, the intern will:

A. Administrative and Coordination

• Update procurement, RFQ and Staff Augmentation trackers.
• Assist in organizing documentation related to RFQs, Purchase Requests, Purchase Orders, contracts, and Service Providers.
• Monitor the status of assigned requests and flag pending actions.
• Assist with routine coordination with Service Providers and internal stakeholders.

B. Interview and Recruitment Coordination

• Coordinate interview schedules with Service Providers, hiring managers and relevant stakeholders.
• Record interview outcomes and follow up on pending actions, as instructed.

C. Invoice and IST Processing

• Assist in the preparation, checking, and routing of invoices and related supporting documents.
• Monitor invoice processing and follow up on pending actions, as instructed.
• Assist with IST (Inter-Office Transfer) processing and related documentation.
• Maintain trackers for invoices and IST requests and ensure records are kept up to date.

Expected Outputs

• Updated procurement, invoice, IST, and administrative trackers.
• Organized and properly maintained electronic records and documentation.
• Timely coordination of interviews, meetings, and other Unit activities.
• Accurate and timely routing and monitoring of invoices and IST requests.
• Updated status reports and administrative records.
• Completion of other assigned administrative tasks within agreed timelines.

Qualifications

Education

• Recent graduates or currently finishing their final year of university degree in business administration, management, finance/accounting, or procurement/supply chain management from an accredited academic institution are open to apply.
  Accredited Universities are those listed in the UNESCO World Higher Education Database.

Experience

• Prior internship experience is highly desirable, but not required.

Skills

• Good organizational and coordination skills.
• Good written and verbal communication skills.
• Strong attention to detail.
• Ability to manage multiple tasks and meet deadlines.
• Proficiency in Microsoft Office, particularly Excel, Word, Outlook, and Teams.
• Familiarity with SharePoint, Microsoft Lists, or other digital tools is an advantage.
• Willingness to learn and work with new systems and processes.

Languages

For this internship, Fluency in English, both written and oral.
Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Required Competencies

IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.

Values - all IOM staff members must abide by and demonstrate these five values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Notes

Depending on experience and location, interns are granted a small monthly stipend to help offset costs. Interns benefiting from an internship allowance or scholarship granted by their university or other sponsoring body that includes financial remuneration or credits for coursework will not be eligible for the stipend.
IOM covers Interns against occupational accidents and illnesses under the Compensation Plan (CP), free of charge, for the duration of the internship. IOM does not provide evacuation or medical insurance for reasons related to non-occupational accidents and illnesses. Interns are responsible for their own medical insurance for non-occupational accident or illness and will be required to provide written proof of such coverage before commencing work.
Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, security clearances.
IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.
IOM only accepts duly completed applications submitted through the IOM e-Recruitment system (for internal candidates link here). The online tool also allows candidates to track the status of their application.
No late applications will be accepted. Only shortlisted candidates will be contacted.
For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies

IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.