Join Our Mission to Foster Prosperity in Asia
Are you ready to make a difference in the future of Asia and be a catalyst for positive change? We are thrilled to offer a unique opportunity to become an important part of the prestigious Asian Development Bank (ADB). At ADB, our mission is simple yet powerful: to alleviate poverty and promote sustainable development in the Asia-Pacific region.
Organizational Setting and Reporting Relationship
The position of Senior Operations Assistant is assigned to the Agriculture, Food, Nature, and Rural Development Sector Office (SD2-AFNR) within the Sectors Department 2 (SD2). You will be based at our Headquarters in Manila, Philippines.
You will report to Director, SD2-AFNR and other designated Technical International staff and Senior Officer.
Your Role
As Senior Operations Assistant you will provide operational support to SD2-AFNR activities. You will also provide administrative support in project processing activities related to loans, grants, and technical assistance (TA), knowledge management, and database management.
You will:
- Coordinate supervisor's schedule and arranging appointments, meetings, business travel and accommodation as specified by the supervisor and in following ADB procedures.
- Track the flow of documents with the use of database for monitoring.
- Assist International/RM Staff in processing projects and TAs, specifically preparing Board documents (project concept notes, Reports and Recommendation of the President, annexes and supplementary documents, TA reports, project and TA completion reports), and ensure that the documents are in accordance with the latest ADB templates and Handbook of Style and Usage.
- Perform quality assurance review of documents requiring Director's signature and support the Senior National Officer in conducting quality assurance review of processing documents.
- Regularly check the SovOps and Integrated Disbursement System for progress on TA, loan, and grant under implementation. Use these systems and other available IT tools and ADB applications to collect, compile, and analyze relevant information and data related to the team/office/department to produce routine and/or ad hoc statistics/reports as instructed.
- Be an alternate knowledge management focal for the team. Facilitate knowledge management activities and help prepare knowledge products. Manage a calendar of the team's knowledge management activities.
- Coordinate several activities such as meetings and other planned events under the supervisors' guidance.
- Perform other duties as may be assigned and reflected in the incumbent's workplan
Qualifications
You will need:
- Bachelor's degree in finance, business administration, public administration, or other fields combined with relevant experience.
- At least 5 years' relevant professional experience in multilateral organizations.
- Advanced computer skills with sound knowledge of common word-processing and spreadsheets, and preferably with business intelligence, artificial intelligence applications, and familiarity with computer system used generally in ADB and similar multilateral development banks, and proficiency with computer-based applications.
- Demonstrated experience working with individuals from diverse organizational and cultural backgrounds.
- Preferably a sound understanding of ADB and similar multilateral development banks procedures and practices related to TA and loan/grant project processing and administration, including safeguards compliance.
- Experience working across multiple teams and organizing events
- Excellent command in oral and written communication skills in English.
- Please refer to the link for ADB Competency Framework for Technical Local Staff Level 2 (TL2).
Benefits
ADB offers a rewarding salary and a comprehensive benefits package. The salary will be based on ADB's standards and comparator markets, taking into account your qualifications and experience.
- Housing and education allowance (if applicable)
- Expatriate benefits (if applicable)
- Relocation (if applicable)
- Retirement plan
- Medical and health benefits
- Paid leave (including parental)
- Life and other insurance plans
- Staff development
Additional Information
This appointment is open to internal and external applicants.
This is a fixed term appointment with option to renew, initially for a period of up to 3 years, or up to the Normal Retirement Date (NRD), whichever comes earlier, for the purpose(s) and conditions determined by ADB, in accordance with Administrative Order No. 2.01 (Recruitment and Appointment). After the initial fixed-term period, ADB may choose to renew the appointment for up to an additional 3 years or not renewed. This decision will be made in the overall interest of ADB, based on factors including but not limited to the requirement of Staff's particular blend of skills and experience for the medium-term work program of the organizational unit, sufficient funding to cover the renewed period, and Staff's performance and suitability for employment. There is no limit to the number of renewals up to NRD. However, this appointment is not convertible to a regular appointment.
About Us
ADB is a leading multilateral development bank supporting inclusive, resilient, and sustainable growth across Asia and the Pacific. Working with its members and partners to solve complex challenges together, ADB harnesses innovative financial tools and strategic partnerships to transform lives, build quality infrastructure, and safeguard our planet. Founded in 1966, ADB is headquartered in Manila and owned by 69 members—50 from the region.
ADB only hires nationals of its 69 members.
To view ADB Organizational Chart, please click here.
ADB seeks to ensure that everyone is treated with respect and given equal opportunities to work in an inclusive environment. ADB encourages all qualified candidates to apply regardless of their racial, ethnic, religious and cultural background, gender, sexual orientation or disabilities. Women are highly encouraged to apply.
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