Grants and Research Coordinator

Hiring Department

Educ Preparation & Leadership

Job Description

Nature of Work

Coordinates support functions for grant-funded projects, related research and OIPE academic programs to ensure goals and objectives are accomplished within established priorities, timelines, funding limitations, and reporting requirements. Leads and coordinates data management, grant reporting, budget tracking, accreditation, and offers additional support for program operations. Develops working relationships with university staff, students, families, and external partners to support project completion and continuous improvement.

Key Responsibilities

• Data management and systems: Collects, enters, reviews, and maintains student and program data. Develops data collection procedures and support staff to efficiently and accurately collect data.
• TPSID National Coordinating Center data reporting: Coordinates data collection and submission timelines, reviews recurring annual information, and follows up on missing or incomplete records. Attends data meetings as needed and communicates questions and reporting progress.
• Grant reporting: Tracks grant activities, deliverables, and deadlines, including those associated with Transition and Postsecondary Programs for Students with Intellectual Disabilities (TPSID). Gathers supporting documentation, identifies data gaps, and drafts Annual Performance Report (APR) content or other grant reporting for review. Develops implementation plans and maintains calendars and tracking systems to support timely completion of project requirements and provides grant progress updates at grant team meetings.
• Project coordination & Research Assistance: Support Principal Investigators and OIPE staff to carry out project activities and related research assistance. Administer and assist in the acquisition, processing and maintenance of research and historical materials.
• Financial and administrative support: Supports contract documentation, invoice processing, and budget review and tracking in coordination with appropriate university personnel. Reviews project and financial information, identifies discrepancies, and makes recommendations to the grant team. Provides information to support long-term planning and budgeting.
• Student, family, and alumni surveys: Coordinates survey distribution and follow-up for TPSID, alumni engagement, and program evaluation. Communicates through email, telephone, and text, as appropriate, to gather responses, clarify information, and support completion. Organizes results for reporting and program improvement.
• Partner and team communication: Schedules meetings and coordinates communication with university colleagues, school districts, and other partners. Provides reminders, tracks outstanding needs, and follows up to ensure shared understanding of responsibilities and deadlines.
• Accreditation support: Collects and organizes supporting documentation, maintains records, and tracks timelines and action items for OIPE accreditation activities.
• Program Support: Assists with OIPE events, fairs, recruitment, and other program activities. Works collaboratively with staff to coordinate logistics and support students, families, and community partners.

Shift

40 hours a week, M-F

Minimum Qualifications

A Bachelor's degree or an equivalent combination of education and experience and 3 years of experience from which comparable knowledge and skills can be acquired is necessary

Preferred Qualifications

• A Master’s or terminal degree in a related field.
• Experience supporting grant-funded projects, data collection, reporting, or program administration.
• Experience in higher education, secondary education, disability services, or related settings.
• Familiarity with databases, spreadsheets, and project and data tracking tools.
• Experience with scholarly activities (research, record of publications, grant writing)
• Experience with budget tracking, invoicing, surveys, or accreditation documentation.
• Strong organizational, communication, and follow-up skills, with the ability to manage competing deadlines and maintain accurate records.
• Experience communicating and working with individuals with intellectual and developmental disabilities and their families.

Anticipated Hiring Range

$56,000-$61,200/year

Grade: GGS-010

University Title: SENIOR PROGRAM/PROJECT SUPPORT COORDINATOR

Internal applicants can determine their University title by accessing the Talent Profile tile in myHR.

Application Materials

• Application materials include a cover letter and resume. Finalists will be asked to provide references at a later date.
• Applicants must combine all application materials into one PDF or Microsoft Word document and upload as a resume attachment to the UMSL Careers: https://www.umsl.edu/services/hrs/careers/index.html
• Limit document name to 50 characters. Maximum size limit is 11MB. Do not include special characters (e.g., /, &, %, etc.). For questions about the application process, please email employment@umsl.edu. If you are experiencing technical problems, please email umpshrsupport@umsystem.edu.

Sponsorship Information

Employment visa sponsorship is not available for this position.

Benefit Eligibility

This position is eligible for University benefits. As part of your total compensation, the University offers a comprehensive benefits package, including medical, dental and vision plans, retirement, paid time off, short- and long-term disability, paid parental leave, paid caregiver leave, and educational fee discounts for all four UM System campuses. For additional information on University benefits, please visit the Faculty & Staff Benefits website at https://www.umsystem.edu/departments-staff/human-resources/benefits-retirement

Equal Employment Opportunity

The University of Missouri is an Equal Opportunity Employer.

To request ADA accommodations, please email the Office of Human Resources at umslhr@umsl.edu.