ADMINISTRATIVE OFFICER (Operations and Resource Management), P4

Org. Setting and Reporting

The temporary position is located within the United Nations Support Office in Haiti (UNSOH). Pursuant to Security Council resolution 2793 (2025), UNSOH has been mandated to provide support; primarily to the Gang Suppression Force (GSF), the United Nations Integrated Office in Haiti (BINUH), the Haitian National Police (HNP), and the Haitian Armed Forces in the context of any joint operations with the GSF. Additionally, UNSOH is tasked with delivering technical assistance to the Organization of American States (OAS). Incumbent reports to the Chief of Operations and Resource Management. This position is based in Santo Domingo. Under direct supervision of the Chief of Operations and Resource Management (CORM), the P-4 Administrative Officer is responsible for coordinating and overseeing administrative resource management, budget and financial controls, human resources and post management, movement control coordination and related operational support functions at the UNSOH Santo Domingo regional/support office.

Responsibilities

Within delegated authority, the P-4 Administrative Officer (Operations and Resource Management) will be responsible for the following duties:

1. Administration and Operations Resource Management

• Coordinate administrative operations and resource management activities within Mission stakeholders, HQ and other offices, in compliance with United Nations rules, regulations, policies, procedures, and delegated authorities.
• Analyze administrative, financial, human resources, and operational data to identify trends, assess performance and resource utilization, detect risks and discrepancies, and advise on improvements and operational effectiveness.
• Develop, implement, and oversee administrative procedures, internal controls, workplans, and operational strategies.
• Support planning and forecast human and financial resource requirements in coordination with mission relevant offices, ensuring alignment with operational priorities, approved staffing structures, and available resources.
• Advise the senior management on administrative, budgetary, financial, and human resources matters; and support Mission management on issues relating to special initiatives, including movement and all types of evacuation activities, staff welfare activities, and other mission support priorities.
• Exercise delegated administrative and budgetary authority, monitor resource utilization, and within delegated authority serve as Certifying Officer.
• Monitor, evaluate administrative support services, resource utilization, and management actions; identify operational and resource management risks, promote the effective use of management information systems and process improvements.

2. Movement Control and Logistical Support Coordination

• Coordinate and support the facilitation of movement control activities for personnel and cargo, including transit and logistical support through Santo Domingo and other airports and seaports, movement-related operational support, and medical evacuations (MEDEVAC), in collaboration with relevant mission components, stakeholders, and the receiving host country, ensuring compliance with applicable procedures and directives issued by the responsible authorities in the Dominican Republic, as well as regular liaison with the authorities as required and as delegated by the CORM/DMS.
• Monitor and facilitate movement-related operational, administrative, and logistical requirements, including travel, transit, reception, accommodation, ground transportation, and onward movement arrangements, to ensure the efficient and orderly movement of personnel and cargo in accordance with established procedures and priorities.
• Analyze movement-related performance and operational data, prepare reports and planning inputs, and advise management on measures to enhance compliance, efficiency, accountability, and operational effectiveness.

3. Budget and Financial Management

• Coordinate and contribute to the preparation and submission of budget proposals with relevant Mission sections and the HQ counterparts, identify resource requirements and propose planning in support of mission priorities.
• Monitor budget implementation and resource utilization against authorized budgets and align with operational requirements, ensuring the efficient use of financial resources.
• Analyse financial performance and resource requirements, identify variances, trends, and emerging risks, and provide forecasts, recommendations, and budgetary, financial, and resource-planning advice to support workplans, operational strategies, and management decision-making.
• Coordinate budget-related reporting and responses to financial queries from Mission and Headquarters stakeholders, ensuring the accuracy, completeness, and timeliness of information provided.
• Maintain effective financial controls and compliance with delegated authorities and applicable regulations; serve as audit focal point, coordinating responses to audit observations and implementation of agreed recommendations, and advise management on budget utilization, funding requirements, and resource pressures.

4. Human Resources Management

• Coordinate workforce planning and staffing requirements in line with approved staffing structures, budgetary provisions, and operational priorities.
• Manage and monitor approved posts and staffing tables, including post occupancy, vacancies, appointments, and other staffing changes, ensuring the accuracy and integrity of staffing records in coordination with relevant human resources and budget authorities.
• Coordinate staffing table updates, post-management actions, recruitment and selection activities, performance management processes, and other HR-related functions with designated human resources offices and mission stakeholders.
• Monitor post utilization, staffing levels, and workforce movements; analyse staffing data and trends, identify gaps and discrepancies, and prepare various data reports and workforce planning updates for management.

5. Resource Management Analytics and Reporting

• Conduct resource data analytics and reporting by collecting, validating, and analyzing budgetary, financial, staffing, travel movements and administrative data to support planning, performance monitoring, and management decision-making.
• Develop and maintain reports, dashboards, key performance indicators, and management information tools to monitor overall budget execution, resource utilization, staffing data and administrative performance.
• Monitor implementation against authorized resources in budgets, staffing plans, and projected forecasts; identify variances, risks, and resource management issues, and recommend corrective actions to the senior management.
• Prepare periodic and ad-hoc reports, briefings, presentations, and analytical recommendations for senior management, ensuring the accuracy, consistency, and timeliness of resource-related information.
• Identify opportunities to improve resource allocation, cost-effectiveness, administrative controls, and organizational performance through data-driven analysis and reporting.
• Provide verified resource data, performance metrics, and analytical insights to support integrated operational reporting, management reviews, strategic decision-making, and continuous improvement.

6. Strategic Coordination, Compliance and Oversight

• Coordinate with mission components and HQ in drafting and reviewing reports, guidelines, Mission SOPs, and administrative documents, ensuring compliance with applicable United Nations rules, regulations, policies, procedures, and delegated authorities, while adapting their implementation to the specific operational environment, mandate, and conditions of the mission.
• Provide advice and technical guidance to managers and colleagues on application of relevant policies and procedures related to budget preparation, financial controls, human resources administration, post management, staffing table control, resource planning.
• Liaise with senior mission leadership, Section Chiefs, and other stakeholders on administrative, resource management, and mission-support matters, and represent the Office at meetings, working groups, and inter-agency forums, as delegated by the CORM.
• Serve as audit focal point; coordinate responses to audit observations and other oversight recommendations; and monitor implementation of agreed corrective actions.
• Serve on and provide technical support to designated boards, committees, and oversight bodies, as required and authorized.
• Perform other related duties within the scope of the position.

Competencies

• PROFESSIONALISM: Knowledge of administrative, budgetary, financial and human resources policies and procedures. Ability to apply various United Nations administrative rules and regulations in work situations. Conceptual analytical and evaluative skills to conduct independent research and analysis. Ability to identify issues, formulate opinions, make conclusions and recommendations. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
• PLANNING AND ORGANIZING: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
• ACCOUNTABILITY: Takes ownership of all responsibilities and honours commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.
• CLIENT ORIENTATION: Considers all those to whom services are provided to be "clients" and seeks to see things from clients' point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients' needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients' environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.

Education

Advanced university degree (master’s degree or equivalent) in business or public administration, human resources management, finance, logistics, engineering or related area. A first-level university degree with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.

Job - Specific Qualification

Certificate in mastering one of the relevant fields is desirable.

Work Experience

A minimum of seven (7) years of progressively responsible experience in general administration, budget, human resources and logistics is required. Demonstrated experience in planning, forecasting, monitoring, and coordinating human, financial, logistical, or operational resources is required. Experience coordinating logistics, transportation, supply chain, and mission support activities, including transportation planning, operational coordination, deployment support, and the movement of personnel and cargo is required. Experience collecting, analyzing, validating, and reporting administrative, financial, logistical, or operational data, including the use of reporting tools, dashboards, analytics platforms, or enterprise systems is required. Experience supporting audits, compliance reviews, board recommendations, risk management, or internal control activities is required. Experience liaising and coordinating with senior officials, government authorities, donor organizations, United Nations entities, and other external partners is required. Experience providing services to or in a field operation of the United Nations Common System or a comparable International Organization is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For this job opening, English and Spanish are required. French is desirable. The table below shows the minimum required level for each skill in these languages, according to the UN Language Framework (please consult https://languages.un.org for details).

Required Languages

Desirable Languages

Assessment

Previously rostered candidates are not subject to any further assessment and as such, will not be invited for such an assessment.

Special Notice

• This temporary job opening is available through 30 June 2027; extension will be subject to further approval of funding and applicable staffing structure of the Section/Unit. An appointment may be terminated, or post level adjusted in accordance with the Staff Rules for such reasons as abolition of post or reduction of staff or committee funding approvals, for example in the event that the funding for the post is not approved or the mandate of the mission is not extended.
• The United Nations Secretariat is committed to achieving 50/50 gender balance in its staff. Female candidates are strongly encouraged to apply for this position.
• Staff members of the United Nations common system organizations who will reach the mandatory age of separation or retirement within the duration of the current temporary need period are not eligible to apply. Submitting an application or selection for the current temporary job opening does not delay or increase the mandatory age of separation.
• Retirees above the mandatory age of separation who wish to be considered for the current temporary job opening must indicate the reason for their last separation as "retirement." Such retirees shall not be employed by the Organization, unless (a) the operational requirements of the Organization cannot be met by staff members who are qualified and available to perform the required functions; and (b) the proposed employment would not adversely affect the career development or redeployment opportunities of other staff members and represents both a cost-effective and operationally sound solution to meet the needs of the service.
• While this temporary assignment may provide the successful applicant with an opportunity to gain new work experience, the selection for this position is for a limited period and has no bearing on the future incumbency of the post. Please note that pursuant to the Staff selection system policy (ST/AI/2025/2): (1) Applicants for positions in the Field Service category cannot be of the nationality of the country where the position is located, and (2) Applicants for positions in the Professional and higher categories in a mission, field operation, or resident coordinator’s office cannot be of the nationality of the country where the position is located. For currently serving staff of a United Nations Common System organization, only the UN-recognized nationality will be considered for the purposes of these restrictions.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates who have committed crimes other than minor traffic offences may not be considered for employment. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment. Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process.

By accepting a letter of appointment, staff members are subject to the authority of the Secretary-General, who may assign them to any of the activities or offices of the United Nations in accordance with staff regulation 1.2 (c). Further, staff members in the Professional and higher category up to and including the D-2 level and the Field Service category are normally required to move periodically to discharge functions in different duty stations under conditions established in ST/AI/2023/3 on Mobility, as may be amended or revised. This condition of service applies to all position specific job openings and does not apply to temporary positions. Applicants are urged to carefully follow all instructions available in the online recruitment platform, inspira, and to refer to the Applicant Guide by clicking on “Manuals” in the “Help” tile of the inspira account-holder homepage. The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application. All external candidates recruited in accordance with section 2.2 (a) of ST/AI/2025/3 for a fixed term appointment without limitation and all external candidates recruited in accordance with section 2.2. (c) of ST/AI/2025/3 for a fixed term appointment limited to the entity are subject to an initial probationary period of one year under a fixed-term appointment. Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts.

The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another.

The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions.

The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship.