Operations Coordinator

Job Title
Operations Coordinator

Agency
Tarleton State University

Department
Campus Operations

Proposed Minimum Salary
Commensurate

Job Location
Stephenville, Texas

Job Type
Staff

Job Description

Tarleton State University, a distinguished Doctoral National Comprehensive University, invites applications for the position of Operations Coordinator in the Department of Campus Operations. As part of a vibrant academic community dedicated to excellence in teaching, research, and service, this role offers the opportunity to contribute meaningfully to a university that values innovation, collaboration, and inclusive growth. Join us in advancing knowledge and transforming lives—on campus and beyond. Tarleton State University continues to grow its impact across Texas, with four distinct campuses located in Stephenville, Fort Worth, RELLIS-Bryan and Waco, along with a robust online community that extends our reach even further.

At the heart of it all is Stephenville, where Tarleton State offers a dynamic environment for faculty and staff. From a lively live music scene and numerous local festivals to rich traditions rooted in the surrounding community, Stephenville provides a vibrant and welcoming atmosphere.

No matter where you're located—on campus or online—you are part of a mission that transforms lives and makes a difference across the state of Texas and beyond.

Important Immigration Information:

A Presidential proclamation issued on September 19, 2025, imposes a $100,000 fee on new H-1B petitions filed after September 21, 2025. Please be advised that Tarleton State University will NOT pay this fee. Therefore, if you need immigration sponsorship for your employment, we recommend that you consult with your private immigration counsel at your own expense to ascertain whether your current immigration status would make a potential offer of employment from Tarleton State University subject to this fee.

In addition, on January 27, 2026, Texas Governor Abbot issued a moratorium on the filing of any new H-1B unless approved by the Texas Workforce Commission. Accordingly, if you will now or in the future require sponsorship for employment visa status this moratorium may affect our ability to employ you should you be selected as the final candidate.

The Operations Coordinator provides advanced operational and project coordination support to Campus Operations. This position plays a key role in ensuring efficient and effective management of departmental operations, resources, and strategic initiatives. Responsibilities include coordinating operational activities, supporting financial and operational planning, monitoring service, analyzing data, facilitating process improvements, and assisting with the implementation of department goals and projects. This position serves as a liaison between Campus Operations units and university departments, helping to foster collaboration, improve efficiency, and support exceptional customer service. This position requires exceptional organizational skills, sound judgment, attention to detail, and the ability to effectively manage multiple priorities in a fast-paced environment.

This position is primarily performed on-site at Tarleton State University in Stephenville, Texas. Regular physical presence on campus is required to support Campus Operations initiatives, collaborate with stakeholders, and coordinate departmental activities. Limited flexibility for remote work may be considered in accordance with university policy and operational needs.

Work hours are Monday - Friday from 8am to 5pmn and may vary depending on departmental operational needs and university events. The position may require occasional early morning, evening, or weekend work to support Campus Operations activities, projects, emergencies, and special events.

Responsibilities:

• Provides operational support to Campus Operations by coordinating meetings, preparing reports, managing communications, and tracking initiatives and follow-up actions.
• Serves as a liaison between Campus Operations, university departments, vendors, and stakeholders to promote collaboration, communication, and effective service delivery.
• Coordinates operational activities across Campus Operations units to ensure alignment with departmental goals, university policies, and service expectations.
• Assists with implementing divisional priorities and strategic initiatives while monitoring progress toward operational and organizational objectives.
• Tracks, analyzes, and reports operational data, metrics, and performance indicators to support decision-making, planning, and continuous improvement efforts.
• Supports financial and operational planning activities, including budget development, expenditure monitoring, forecasting, resource allocation, and performance tracking.
• Identifies operational challenges and assists with developing, implementing, and documenting solutions, procedures, workflows, and best practices that improve efficiency, effectiveness, and compliance.
• Assists with vendor and contract management activities, including monitoring service performance, reviewing agreements, ensuring compliance, and supporting contract administration.
• Coordinates and supports multiple projects and initiatives, including planning, implementation, progress tracking, stakeholder communication, and achievement of project objectives and deliverables.
• Supports auxiliary and campus operations, recruitment and onboarding efforts, employee training, records management, compliance activities, and other responsibilities as assigned while maintaining confidentiality and professionalism.
• Serves as a representative of Campus Operations and contributes positively to the mission of Tarleton State University and The Texas A&M University System.
• Performs other duties as assigned.

Minimum Qualifications

Required Education and Experience:

• Bachelor’s degree in relevant field or equivalent combination of education and experience
• Three years of related experience.

Required Knowledge, Skills, and Abilities:

• Ability to work with people at all levels of an organization, manage multiple projects and priorities with deadlines, respond quickly to changing situations, and work well under pressure while maintaining individual and team effectiveness.
• Ability to work effectively in a fast-paced environment and foster a teamwork atmosphere.
• Exceptional problem-solving and time management skills.
• Capability to handle confidential and sensitive information with discretion.
• Excellent written and verbal communication skills to be able to effectively guide, lead, and develop technical employees promoting team relationship skills and communication.
• Ability to be an accountable, responsible, and dependable member of the Campus Operations team.

Compensation & Benefits

Salary: Commensurate with experience

Salary Range:

The target base annual salary range is $47,000 up to $51,700 and may be negotiable based on funding availability and candidate experience/skillset in relation to the minimum requirements of this position.

We are proud to offer a comprehensive benefits package for full-time and qualifying part-time employees. Our Careers Page offers an overview of the great benefits we offer; for detailed information visit our Benefits Information page.

Qualified candidates are encouraged to submit a completed application for consideration. Initial review of applications will begin immediately and continue until position is filled.

Application Procedure:

During the application process applicants have one opportunity to enter the requested information, upload documents and Submit the application. Applicants will not be able to make changes or add additional documents once the application materials have been submitted via "Submit" action.

Employment applications must include:

• Completed online application
• Cover Letter / Letter of Interest addressing qualifications
• Curriculum Vitae or Resume
• At least 3 current professional references and their full contact information

Applications received by Tarleton State University must have all job application data entered. Failure to provide all job application data could result in an invalid submission and a rejected application. “See resume” is not an acceptable entry in the job application. Incomplete applications will not be considered.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.