Internal and Financial Controls Manager (Accountant)

Department

OFFICE OF THE UNIVERSITY CONTR (UA-CTRO-IUBLA)

Department Information

The Office of the University Controller (UCO) provides leadership and guidance for financial compliance, systems, and services at Indiana University. We strive to be a leader in higher education by embracing financial best practices, continuous improvement and by creating a culture of respect, integrity, and collaboration. As an organization, we value knowledge and different perspectives from our people, and we are welcoming of people of different backgrounds.

Job Summary

The university follows the Committee of Sponsoring Organizations of the Treadway Commission (COSO) Internal Control Integrated Framework for Risk Identification, Risk Analysis, Risk Prioritization, Control Evaluation, and Governance and Reporting. The Internal and Financial Controls Manager focuses on the evaluation of the university's internal control framework from a financial perspective while ensuring the university is evaluating and following the COSO framework to support the internal control environment and the external audit.

Department-Specific Responsibilities

• Utilizes Enterprise Risk Management (ERM) for financial risk across UCO functional areas inclusive of Internal Controls review and gap analysis for items material to Financial Statements.
• Triages internal control documentation based on controls assessments and performs deep dives into control gaps making actionable recommendations for improvement. This includes proper design of new controls and recommendations on existing controls necessary to mitigate the university's financial statement risk.
• Identifies financial process areas or transactions where documentation (process narratives) is required and works with the subject matter experts in various University Administrative (UA), support, and campus functions to perform interviews and walkthroughs, document, and advise on internal controls in key process areas.
• Maintains existing process narratives and review annually in support of the university's and external audit documentation requirements.
• Coordinates and reviews annual sub-certification forms (including enhancements to the forms and process such as functional area/data feed attestations) and communicates findings and recommendations to the University Controller in support of the university's internal control environment and the external audit.
• Maintains the university's internal control policy under the COSO framework and expands content of the internal controls standards (operational and financial) on the UCO website as needed.
• Monitors and maintains the university's Fraud and Fiscal Misconduct policy inclusive of development and consultation on training materials and annual attestations for the university under the COSO framework.
• Partners with External Financial Reporting to ensure material transactions are properly documented, supported, and are in conformity with the university's internal control and financial reporting requirements (design monitoring controls specific to financial reporting processes).
• Develops best practice and maintains annual updates to the Office of the University Controller's (UCO) Business Continuity Plans.
• Partners with Internal Audit department to perform monitoring activities related to certain transactional activities of the university.
• Supports and participates in ad hoc internal control and financial reporting projects in support of the Office of the University Controller's strategic initiatives.
• Evaluates risk exposure across various financial functions, identifies control gaps, and recommends new or enhanced controls to strengthen the university's overall control environment.
• Partners with External Financial Reporting to monitor, access, and mitigate financial statement risks and serves as the primary internal control liaison for the external audit.
• Creates new standards, practices and tools related to internal controls and financial operating risk for the university.
• Serves as an advisor related to financial controls for external consulting engagements, integrations of subsidiary systems with existing enterprise financial systems and future financial system implementations.
• Actively partners with Internal Audit to develop and oversee various financial monitoring activities for the university.

General Responsibilities

• Applies Generally Accepted Accounting Principles (GAAP).
• Performs highly complex accounting assignments requiring advanced professional experience, knowledge, and competency in GAAP.
• Develops and recommends complex accounting systems, methods, procedures, and controls to safeguard the organization's assets.
• Prepares, reviews, and provides interpretation of highly complex reports and analyses for manager and officers.
• Implements recommendations for improved operations.
• Oversees specialized accounting assignments including the preparation, analysis, and reporting of accounting transactions to ensure the integrity of accounting records for completeness, accuracy, and compliance with all relevant regulations, laws, and reporting requirements.
• Provides guidance to lower-level accounting employees.

Qualifications

Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.

EDUCATION

Required

• Bachelor's degree in Accounting, or related field.

WORK EXPERIENCE

Required

• 7 years of relevant experience.

Preferred

• Public Accounting background in Audit Assurance and/or Financial Reporting and Consolidations experience.

LICENSES AND CERTIFICATES

Required

• Certified Public Accountant (CPA) Indiana license or Indiana license eligible.

Preferred

• Certified Fraud Examiner.

SKILLS

Required

• Proficient in English written and verbal communication skills.
• Maintains a high degree of professionalism.
• Demonstrated time management and priority setting skills.
• Demonstrates a high commitment to quality.
• Possesses flexibility to work in a fast-paced, dynamic environment.
• Seeks to acquire knowledge in area of specialty.
• Highly thorough and dependable.
• Demonstrates a high level of accuracy, even under pressure.
• Possesses a high degree of initiative.
• Ability to influence internal and/or external constituents.
• Excellent collaboration and team building skills.
• Demonstrates excellent judgment and decision-making skills.
• Demonstrated project management skills.
• Analytical ability and a high level of numerical competence.
• Proficiency in IT and advanced skill in using Excel to produce financial reports.
• Ability to reconcile financial ledgers and process accounts payable/receivable.
• Organizational skills and ability to manage deadlines.
• High level of attention to detail and accuracy. Ability to communicate effectively.

Working Conditions / Demands

This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.

Work Location

Bloomington, Indiana

This position is eligible for remote work or to work a hybrid schedule (mix between remote and in-person work), subject to change in the future based on university policy and business needs.

Advertised Salary

$92,500 - $97,500 per year, based on experience

Benefits Overview

For full-time staff employees, Indiana University offers a wide array of benefits including:

• Comprehensive medical and dental insurance
• Health savings account with generous IU contributions
• Healthcare and dependent care flexible spending accounts
• Basic group life insurance paid by IU
• Voluntary supplemental life, long-term disability, critical illness, and supplemental accidental death & dismemberment insurance
• Base retirement plan with generous IU contributions, subject to vesting
• Voluntary supplemental retirement plan options
• Tuition subsidy for employees and family members taking IU courses
• 10 paid holidays plus a paid winter break each year
• Generous paid time off plans
• Paid leave for new parents and IU-sponsored volunteer events
• Employee assistance program (EAP)

Learn more about our benefits by reviewing the IU Benefit Programs Brochure.

Job Classification

Career Level: Expert

FLSA: Exempt

Job Function: Finance

Job Family: Accounting & Tax

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Posting Disclaimer

This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.

If you wish to include a cover letter, you may include it with your resume when uploading attachments.

Equal Employment Opportunity

Indiana University is an equal opportunity employer and provider of ADA services and prohibits discrimination in hiring. See Indiana University Notice of Non-Discrimination here which includes contact information.

Campus Safety and Security

The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online. You may also request a physical copy by emailing IU Public Safety at iups@iu.edu or by visiting IUPD.

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Telephone: 812-856-1234