Building Manager and Instrument Inventory Specialist

School of Music Building Manager and Instrument Inventory

Position Information

University Information

Located in North Carolina’s third largest city, UNC Greensboro is among the most diverse, learner-centered public research universities in the state, with 18,000 students in eight colleges and schools pursuing more than 150 areas of undergraduate and over 200 areas of graduate study. UNCG continues to be recognized nationally for academic excellence, access, and affordability. UNCG is ranked No. 1 most affordable institution in North Carolina for net cost by the N.Y. Times and No. 1 in North Carolina for social mobility by The Wall Street Journal — helping first-generation and lower-income students find paths to prosperity. Designated an Innovation and Economic Prosperity University by the Association of Public and Land-grant Universities, UNCG is a community-engaged research institution with a portfolio of more than $67M in research and creative activity. The University’s 2,600 staff help create an annual economic impact for the Piedmont Triad region in excess of $1B.

Primary Purpose of the Organizational Unit

Long recognized as one of the top music institutions in the United States, the UNCG School of Music offers the only comprehensive degrees for music education and performance in North Carolina from the undergraduate through the doctoral level. Through rigorous professional training and a versatile liberal arts curriculum, music students experience a deep, well-rounded education that prepares them for careers in music and beyond. Beyond the classroom, our students perform across a wide range of genres and cultures. The School of Music is a unit of the College of Visual and Performing Arts and is a fully accredited member of NASM.

Position Summary

The Kotis School of Music Building Manager & Instrument Inventory Specialist is responsible for managing and maintaining all facilities, musical instruments, and related equipment available to music students and/or performing ensembles.

• Organize and maintain accurate instrument inventory records for 1,600+ artist-quality wind, brass, string, percussion, and historical instruments with accessories.
• Manage 110,000 square foot School of Music facilities, including the scheduling of rooms, the distribution of keys, and the assignment of lockers.
• Work with Faculty and Graduate Teaching Assistants to develop and implement systems and policies for issuing and returning instruments, lockers, and related equipment for use in classes and ensembles.
• Responsible for hiring, training, scheduling and supervising student staff to assist with managing instrument inventory, lockers, and key requests and Box Office operations.
• Keep records that indicate the repairs and scheduled preventive maintenance for each instrument.
• Oversee instrument maintenance budget in collaboration with the Director of the Kotis School of Music
• Liaison with campus facilities, insurance/fixed assets, and housekeeping

Minimum Qualifications

• A college degree or equivalency and two years of experience related to the assignment; or equivalent combination of training and experience.
• Ability to lift up to 50 pounds.

Additional Required Certifications, Licensures, and Certificates

Preferred Qualifications

• A college degree or equivalent experience in music or arts-related field
• ·Strong organizational and communication skills
• Supervisory and/or budget experience
• Musical knowledge needed to identify equipment and understand user needs
• Ability to establish and maintain effective working relationships with music faculty, staff, students, as well as campus & community partners
• Ability to engage sensitively with and to assist a diverse student body and public in both written and verbal communication
• Ability and interest to learn supporting technologies (database, scheduling, etc.)
• Ability to function independently

Special Instructions to Applicants

Recruitment Range

$42,000-$45,000

Org #-Department

School of Music - 12611

Job Open Date

10/26/2026

For Best Consideration Date

11/16/2026

Job Close Date

Open Until Filled

Yes

FTE

1.000

Type of Appointment

Permanent

If time-limited, please specify end date for appointment.

Number of Months per Year

12

FLSA

Non-Exempt

Key Responsibilities

40

Key Responsibility: Manage and maintain the School of Music instrument inventory

Essential Tasks

• Manage and maintain a 1,600+ piece School of Music instrument inventory of wind, brass, string, percussion instruments, some of which are artist-quality and historical instruments
• Work with Faculty to develop systems for routine maintenance on the artist- quality instruments, including developing a network of specialist repair sub-contractors
• Work with Faculty to develop and implement a system to ensure adequate access and security for these instruments.
• Work with Faculty and Graduate Teaching Assistants to ensure instruments are available and in working condition for Music Education methods classes and performing ensembles

30

Key Responsibility: Serve as Facilities Manager for a Music Building with over 110,000 square feet of internal spaces.

Essential Tasks

• Coordinate music building schedule and room reservation system
• Schedule events for School of Music and affiliated community partners
• Oversee equipment inventory (lockers, music stands, chairs)
• Manage key inventory and swipe requests· Develop and implement a system to ensure keys are issued and returned promptly.
• Establish and maintain effective working relationships with campus facilities, insurance/fixed assets, and housekeeping personnel

15

Key Responsibility: Hire, train, schedule, and supervise student staff to assist with managing instrument inventory, lockers, and key requests.

Essential Tasks: Hire, train, schedule and supervise student staff to assist with managing instrument inventory, lockers, and key requests.

10

Key Responsibility: Oversee the instrument maintenance budget in collaboration with School of Music Director

Essential Tasks: Oversee the instrument maintenance budget in collaboration with School of Music Director

5

Key Responsibility: Other duties as assigned by School of Music Director.

Essential Tasks: Other duties as assigned by School of Music Director.

ADA Checklist

R for Rare (0-30%), O for Occasional (30-60%), F for Frequent (60-90%), C for Constant (90-100%).

Physical Effort: Hand Movement-Repetitive Motions - C, Hand Movement-Grasping - C, Holding - F, Finger Dexterity - C, Vision-Skilled Trades - C, Reading - F, Writing - F, Eye-hand coordination - C`, Vision-Preparing/Analyzing figures - C, Vision-Visual inspection - F, Vision-Measuring/Assembling at distance close to eye - C, Hearing - C, Talking - F, Standing - F, Sitting - F, Walking - O, Lifting-0-30 lbs. - F, Lifting-30-60 lbs. - 0, Lifting-60-90 lbs. - 0, Pushing/Pulling - O, Bending - O, Squatting - O, Reaching - O

Work Environment:

Applicant Documents

Required Documents

1. Resume/CV
2. Cover Letter
3. List of References

Optional Documents

Supplemental Questions

Required fields are indicated with an asterisk (*).

1. • Please indicate how you learned of the vacant position for which you are applying:
     • UNCGjobsearch Website
     • Greensboro News & Record
     • Carolina Peacemaker
     • Other Newspaper
     • The Chronicle of Higher Education
     • Inside Higher Ed
     • Other Professional Journal
     • NCWorks.gov
     • UNC System Job Board
     • Other Online Job Board
     • Personal Networking
     • Other
2. • If you selected "Other", please provide the name of the resource here.
     (Open Ended Question)
3. • Are you eligible to work in the United States without sponsorship?
     • Yes
     • No
4. • Will you now or in the future require visa sponsorship for employment at the University of North Carolina at Greensboro?
     • Yes
     • No