(posted 10/28/26)
Hollins University, a private, liberal arts university in Roanoke, Virginia that is recognized as one of the oldest institutions of higher education for women in the United States, invites applications from qualified candidates for the position of Printing, Mailing, and Shipping Production Specialist.
About the Role
Reporting to the Manager of Printing, Mailing, and Shipping Services, the Production Specialist oversees communication, production, proofing, and pricing on all print requests and paper needs for the campus. This position operates printing hardware and software, networked digital production equipment, and finishing equipment. Additionally, the Production Specialist works with vendors on outsourced print jobs, maintains inventory of machine consumables and paper, and assists the mail room as needed.
Specific responsibilities include the following:
- Oversees communication, production, proofing, and pricing on all print requests and paper needs for the campus.
- Monitors and responds to messages in the departmental e-mail box.
- Operates all digital production and finishing equipment.
- Serves as principal operator of all production equipment.
- Ensures materials are formatted and laid out appropriately for digital printing.
- Functions as a liaison between campus departments/offices and outsourced vendors to initiate requests, obtain estimates, proof materials, and deliver jobs.
- Acts as a liaison between Admission and Institutional Advancement to ensure that all multifaceted print jobs are handled efficiently to meet mail-drop deadlines, including input on design to ensure postal regulations are met.
- Prices all production work and logs accounting information for department chargebacks at the end of each month.
- Manages marketing requests via an online platform, particularly business cards (proofs communications and oversees production).
- Handles weekly inventory of paper and other production supplies to ensure compliance with deadlines.
- Inventories paper, consumables, and supplies.
- Unpacks paper deliveries and stocks shelves.
- Ensures compliance with U.S. Postal Service regulations regarding postal permits.
- Performs light mechanical work inside machines to clear jams, sometimes involving tools and magnets.
- Serves as backup for other departmental duties including mail room responsibilities.
- Picks up daily mail from local post office branch.
- Empties department paper recycling bins as needed.
Position Qualifications
Successful applicants must have the following qualifications and experience:
- High school diploma or equivalent
- Minimum of one year of related experience
- Microsoft Office proficiency, particularly with Outlook and Excel
- Adobe Acrobat experience
- Extensive computer operation knowledge and skills
- Excellent written and verbal communication and customer service skills
- Excellent organizational, time management, project management, multitasking, detail, and accuracy skills
- Abilities to prioritize projects and meet deadlines
- Abilities to self-motivate and work independently and without supervision at times
- Abilities to manage confidential and sensitive information and maintain discretion
- Ability to work successfully, collaboratively, and congenially with all campus constituents, vendors that perform outsourced work, and U.S. Postal Service employees
- Must be able to operate special equipment including, but not limited to, cutter, production printer, coil binder, folder, and duplo
- Must be able to work in a noisy environment
- Must be able to lift, carry, and move up to 50 lbs
- Must be able to stand for extended periods of time
- Must have a valid United States driver’s license with minimal violations
Preferred candidates will have the following:
- Knowledge of digital production equipment operations
- Design layout experience
- Adobe Creative Cloud experience
Application Process
Qualified candidates should submit a cover letter and resume to hollinshr@hollins.edu. Candidates are encouraged to comment in their cover letter on how their contributions will further the university’s efforts to ensure the success and inclusion of all members of its community. Review of applications will begin immediately and will continue until the position is filled. Semi-final candidates will be asked to submit contact information for three references. The salary range for this position is $16.26-$18.31/hour, and the pay offered will be based on the selected candidate’s experience and qualifications. Once the selected candidate accepts a contingent employment offer, a motor vehicle background check will be conducted.
About Hollins
Hollins University is dedicated to academic excellence, creativity, belonging, and preparing students for lives of purpose. Hollins provides an outstanding and academically rigorous undergraduate liberal arts education for women and entrepreneurial and innovative graduate programs for all in a gender-inclusive environment. The university promotes opportunities for research, education abroad, and leadership training, and offers real-world experience through global internships supported by an extensive alumnae/i network.
Hollins University is committed to providing equal opportunity in employment. No employee or applicant shall be discriminated against on the basis of sex; sexual orientation; race; color; national or ethnic origin; disability; genetic information; military or veteran status; marital status; age; political beliefs; religion; and/or pregnancy, childbirth, or related medical conditions; or any other category protected by applicable federal, state, or local laws.
Visit www.hollins.edu for more information.
