Programme Support Officer (P), Kabul

Introduction

Established in 1951, IOM is a Related Organization of the United Nations and the leading UN agency in the field of migration. Working closely with governmental, intergovernmental, and non-governmental partners, IOM promotes humane and orderly migration for the benefit of all. It saves lives and protects people on the move, drives solutions to displacement, and facilitates pathways for regular migration, while providing services and advice to governments and migrants.

IOM is committed to fostering a respectful, inclusive and supportive workplace where all employees can thrive professionally and feel valued. By creating such an environment, IOM aims to better harness the full potential of migration and strengthen its support to people on the move.

IOM invites candidates from diverse backgrounds to apply and provides reasonable accommodation throughout the recruitment process when required. Learn more about IOM’s workplace culture at IOM workplace culture | International Organization for Migration.

Applications are welcome from first- and second-tier candidates, particularly qualified female candidates as well as applications from the non-represented member countries of IOM. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process.

For the purpose of this vacancy, the following are considered first-tier candidates:

1. Internal candidates
2. Candidates from the following IOM Member States that are not represented among staff members in the Professional and higher categories: Bahamas, Barbados, Cabo Verde, Comoros, Congo (the), Cook Islands, Dominica, Federated States of Micronesia, Grenada, Guinea-Bissau, Holy See, Iceland, Israel, Kiribati, Marshall Islands, Namibia, Nauru, Palau, Saint Kitts and Nevis, Saint Lucia, Samoa, Sao Tome and Principe, Seychelles, Solomon Islands, Suriname, Timor-Leste, Tonga, Trinidad and Tobago, Tuvalu, Vanuatu

Second tier candidates include:

All external candidates, except candidates from non-represented member states of IOM.

Organizational Context and Scope

Under the overall supervision of the Chief of Mission (CoM), and the direct supervision of the Head of Programme Support Unit (PSU) and in coordination with the Programme Managers, the Programme Support Officer will support IOM Afghanistan Country Office (CO) resource mobilisation and external liaison functions through project development and donor reporting; and will assist in internal co-ordination and developing strategies that respond to new and emerging challenges for Afghanistan CO. The Programme Support Officer will act as the primary reporting officer for PSU.

Responsibilities

• Provide technical support and contribute to the conceptualisation, design, and development of new programmes/projects responding to emerging trends and priorities, in close coordination with relevant Programme Managers, PSU coordinator/ CoM/ Regional Office (RO)/ Headquarters (HQ), and external partners, ensuring compliance with donor interests and requirements.
• Support donor contract management through coordinating the administrative and financial aspects of new and ongoing contracts, including activation, processing, endorsement, records-keeping, and submissions in line with specific IOM internal requirements and procedures.
• Contribute to the consolidation and analysis of data on programme implementation and indicators in coordination with Programme Managers, CoM, and senior management to draft regular progress reports to be submitted to donors, partners, and IOM RO, and HQ.
• Assist in the overall integration of Monitoring, Evaluation, Accountability and Learning (MEAL) outputs in existing and new projects in partnership with the Monitoring and Evaluation (M&E) Officer and Programme Managers; and support the development of M&E data collection and quality assurance tools for projects or programmes.
• Assist in coordinating the compilation of reports and papers on IOM strategic approaches and priorities for internal and external distribution; and research, draft, and present documents necessary for project development, reporting, and donor liaison purposes.
• Provide general administrative and technical support in preparation and organization of conferences, meetings, and trainings and other events related to donor liaison and IOM-United Nations, including communication and liaison with donors and counterparts.
• Support the PSU Coordinator where needed in providing strategic guidance to the CoM, and in liaison with relevant authorities, United Nations agencies, Non-Governmental Organizations (NGOs), and other stakeholders.
• Keep accurate and pertinent records of all correspondence, project development and reporting files, and administration information, including maintaining the Project Tracking Matrix, SharePoint, and Project Information and Management Application (PRIMA) files.
• Perform such other duties as may be assigned.

Qualifications

Required Qualifications and Experience

Education

• Master’s degree in Political or Social Science, International Relations, Humanitarian Affairs, Development Studies, Peace and Conflict Studies, or a related field from an accredited academic institution with two years of relevant professional experience; or,
• University degree in the above fields with four years of relevant professional experience.

Accredited Universities are those listed in the UNESCO World Higher Education Database.

Experience

• Previous experience working in an international organization and knowledge of the UN is essential;
• Previous experience with and knowledge of foreign government funding mechanisms is essential;
• Previous work experience in relevant issues such as migration, emergencies, and development is essential;
• Experience in project development, reporting, fundraising and donor relations, project monitoring and evaluation is required; and,
• Previous experience working in an “E” duty station.

Skills

• Demonstrated project development and report writing skills, including developing results matrices and logframes, and critical analysis;
• Computer skills and knowledge of relational databases, Microsoft applications, spreadsheets, word processing, etc. are essential; and,
• Demonstrated knowledge of the programme management cycle.

Languages

For this position, fluency in English is required (oral and written).

Working knowledge of another official UN languages (Arabic, Chinese, French, Russian, and Spanish) is an advantage.

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Required Competencies

IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.

Values - all IOM staff members must abide by and demonstrate these five values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators Level 2

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action-oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Notes

Internationally recruited professional staff are required to be mobile. Please refer to this link for guidance on IOM Job Category. Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation. This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.

Appointment will be subject to all clearances, including medical and security, as well as accreditation, and any residency or visa requirements. Vacancies close at 23:59 local time in Geneva, Switzerland on the respective closing date. No late applications will be accepted.

IOM is committed to promote the protection and safeguarding of all children.

Candidates are expected to uphold these standards and principles at all times.

IOM does not charge any fees at any stage of the recruitment process—whether for application, interview, processing, training, or otherwise—and does not request any information related to bank accounts.

IOM only accepts duly completed applications submitted through the IOM WAVE system (for internal candidates, link here). The online tool also allows candidates to track the status of their application. Only shortlisted candidates will be contacted. For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies.

IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, harassment, sexual harassment, abuse of authority and any forms of discrimination.

IOM conducts reference checks and background verification, including through system-wide databases such as ClearCheck, to help ensure that candidates have no record of misconduct, including on sexual harassment, sexual exploitation and abuse, or fraud.