Staff Association Management Associate, Manila

General

Description of assignment title

Staff Association Management Associate

Assignment country

Philippines

Duty stations

Manila

Work location

On UN premises

Expected start date

01/01/2027

Duration

12 months (with possibility of extension)

Sustainable Development Goal

8. Decent work and economic growth

Host entity

WHO PHL

Modality

Onsite

Type

National

Volunteer category

Specialist UCoS from Apr2026

Work schedule

Full-time

Number of Assignments

1

Details

Mission and objectives

WHO in the Western Pacific

Together with 37 Member States and areas, we fight infectious diseases like dengue and malaria, and noncommunicable diseases like diabetes and heart disease. Through immunization campaigns and initiatives such as First Embrace, we help mothers and children survive and thrive. We ensure the safety of our environment, our air, our water and our food – all of which impact our health every day. We prepare for and rapidly respond to disasters and emergencies, never losing sight of the fact that we are dealing with issues of life and death. With the stakes so high, we strive for excellence in working to bring better health and well-being to the nearly 1.9 billion people of the Western Pacific Region.

Context

The WHO Western Pacific Region (WHO-WPR) Staff Association represents the interests of staff members across the WHO Regional Office for the Western Pacific. It serves as a platform for promoting staff welfare, safeguarding staff rights and interests, and fostering collaboration, engagement, and mutual understanding among personnel throughout the Region.

To effectively carry out its mandate, the Staff Association works closely with staff members, WHO administrative units, and other stakeholders in implementing activities and initiatives that support staff well-being and engagement. This includes coordinating communications, maintaining membership and financial records, organizing meetings and events, and supporting the implementation of the Staff Association workplan.

The Staff Association Management Associate will provide administrative, secretarial, financial, and operational support to the WHO-WPR Staff Association to ensure the efficient implementation of its activities and services. The position will contribute to strengthening organizational effectiveness through effective coordination, record management, financial administration, stakeholder engagement, and support to staff welfare initiatives.

Task description

Under the overall guidance of the Chairperson of the WHO-WPR Staff Association and direct supervision of the Treasurer of the WHO-WPR Staff Association, the Staff Association Management Associate will carry out the following tasks:

• Coordinate administrative and secretariat support for the implementation of the Staff Association workplan and activities
• Maintain financial records and supporting documentation, including transaction recording, reconciliations, payroll inputs, financial monitoring, and preparation of financial reports and statements
• Support compliance with Staff Association financial management, procurement, and recordkeeping procedures under the guidance of the Treasurer
• Receive, screen, and manage correspondence, documents, and reports, ensuring timely routing, follow-up, and action on assigned matters
• Maintain and update activity schedules, calendars, and records, and support the coordination of meetings, consultations, events, and special initiatives with relevant stakeholders
• Draft and prepare routine correspondence, announcements, meeting summaries, reports, and other communication materials to support Staff Association operations
• Maintain accurate and up-to-date membership records and support the dissemination of information on Staff Association activities, policies, decisions, and initiatives through appropriate communication channels
• Support initiatives that promote staff engagement, welfare, and effective communication among Staff Association members
• Assist in the management of Staff Association merchandise and inventories, including monitoring stock levels, sales records, quality control, and related administrative processes
• Maintain records related to supplier contracts and coordinate with vendors and service providers as required
• Collaborate with Staff Committee members, WHO administrative units, and external stakeholders to support the effective implementation of Staff Association priorities and activities
• Perform other related duties and responsibilities as assigned by the Chairperson or the Staff Committee

Eligibility criteria

Age

18 - 80

Required experience

3 years

Nationality

Candidate must be a national, legal resident or hold refugee status in the country of assignment.

Assignment requirements

Relevant experience

5 years

Languages

English, Level: Fluent, Required

Required education level

Bachelor's degree in Business Administration, Finance, Accounting, Office Administration, Management, Communications, or related fields

Competencies and values

• Technical expertise
• Producing results
• Fostering integration and teamwork
• Communicating in a credible and effective way
• Moving forward in a changing environment

Skills and experience

• A minimum of 5 years of progressively responsible experience in administrative support, office management, financial and records administration, communications, or related fields;
• Data and information management, records management, financial administration, communications, and stakeholder coordination; experience working in WHO, the United Nations system, Staff Associations, or other international organizations is an asset;
• Excellent oral and written skills; excellent drafting, formulation, reporting skills;
• Accuracy and professionalism in document production and editing;
• Excellent interpersonal skills; culturally and socially sensitive; ability to work inclusively and collaboratively with a range of partners.
• Ability to work and adapt professionally and effectively in a challenging environment; ability to work effectively in a multicultural team of international and national personnel;
• Solid overall computer literacy, including proficiency in various Microsoft Office applications (Excel, Word, among others), email, and internet; familiarity with database management; and office technology equipment;
• Self-motivated, ability to work with minimum supervision, ability to work with tight deadlines; and
• Have affinity with or interest in staff representation, staff welfare initiatives, and the values and principles of the United Nations system.

Area(s) of expertise

Administration, Communication, advocacy, public information, Logistics, procurement, commodities

Driving license

Other information

Volunteerism is understood as a wide range of activities undertaken of free will, for the general public good, for which monetary reward is not the principal motivating factor.

Living conditions and remarks

Security Situation

Manila, as the capital city of the Philippines generally offers a safe environment for residents and visitors. While the city itself is typically secure, it’s important to remain vigilant and stay informed about local conditions, particularly in neighborhoods known for higher crime rates. Volunteers should follow UN security protocols and travel advisories.

Access and Air Travel

Manila is home to Ninoy Aquino International Airport (MNL), the main gateway to the Philippines. The airport provides numerous international and domestic flight options. Within the city, public transportation, taxis, and ride-sharing services facilitate easy access to various destinations.

Climate

Manila has a tropical climate characterized by high humidity and temperatures ranging from 25°C to 32°C (77°F to 90°F). It experiences three main seasons: Tag-init (dry season, December to May), Tagulan (rainy season, June to November), and cooler months in December and February. Typhoons can occur, particularly during the rainy season.

Cultural Awareness

Manila is a melting pot of cultures. While dress is generally casual, modest clothing is recommended, especially in religious sites. Alcohol consumption is common in social settings; moderation is encouraged, as excessive drinking can be viewed negatively.

Cost of Living

The cost of living in Manila is higher than in many other regions of the Philippines. A modest lifestyle typically ranges depending on individual preferences and lifestyle choices. Please check the following link for more information https://wise.com/us/blog/cost-of-living-in-the-philippines

Availability of Food/Water/Electricity

Manila boasts a vibrant food scene, offering a variety of local and international cuisines. Fresh produce and seafood are readily available. However, tap water is generally not safe to drink, so bottled water is recommended. Electricity is widely available, although power outages can occur, particularly during severe weather.

Medical Facilities

Medical facilities in Manila are of good quality, with numerous hospitals providing both public and private services. It is advisable for volunteers to have health insurance, as emergency care can be expensive.

Banking Facilities

Banks are easily accessible throughout Manila, offering ATMs, currency exchange, and online banking services. While credit cards are accepted in many establishments, cash remains the preferred payment method in smaller shops and markets.

Communication Infrastructure

Manila has a well-developed communication infrastructure, with reliable mobile networks and internet access. Major areas offer high-speed internet, while mobile plans are affordable, facilitating easy communication with family and friends.

Education facilities

Manila offers a variety of educational facilities for international UN volunteers with children, including international schools that follow different curricula, such as American, British, and IB programs. These schools provide quality education and a supportive environment for expatriate families. Many institutions also offer extracurricular activities and language support. It's advisable to research and apply early, as spots can be competitive.

You can check full entitlements at the duty station at https://app.unv.org/calculator.

The complete UN Volunteer Conditions of Service is available at https://explore.unv.org/cos

Inclusivity statement

United Nations Volunteers is an equal opportunity programme that welcomes applications from qualified professionals. We are committed to achieving diversity in terms of gender, care protected characteristics. As part of their adherence to the values of UNV, all UN Volunteers commit themselves to combat any form of discrimination, and to promoting respect for human rights and individual dignity, without distinction of a person’s race, sex, gender identity, religion, nationality, ethnic origin, sexual orientation, disability, pregnancy, age, language, social origin or other status.

Note on Covid-19 vaccination requirements

Selected candidates for certain occupational groups may be subject to inoculation (vaccination) requirements, including against SARS-CoV-2 (Covid-19) in line with the applicable host entity policy

Scam warning

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