Department: Accounts Payable
Salary: 49,400 - 56,200
Description
Performs a variety of complex accounts payable duties in accordance with standard procedures. Handles inquiries concerning payment processing and/or payment issues.
- Audits purchase vouchers, travel vouchers, credits, purchase order encumbrances, and/or Procurement Card (P-Card)/Travel Card transactions in accordance with university and State of Texas rules and regulations; approves or rejects vouchers through electronic workflow.
- Maintains accounting records for the university operations by auditing vouchers, expense reports, P-card transactions, and supporting documents including but not limited to; itineraries, invoices, receipts, contracts, job offer letters, 1074 reports and other financial transaction documents.
- Handles and/or assists system setups such as hierarchy, credit card information, user profile and workflow approval.
- Ensures that all system-related transactions are made in accordance with Federal law, IRS regulations, Texas Statutes, Texas Administrative Code, State Comptroller requirements, University policies and all other applicable regulations and requirements.
- Partners with the University community and vendors to resolve issues and facilitate necessary payment processes.
- Assists College/Division Administrators and other university staff to address accounting activity questions, resolve issues, and facilitate necessary payment processes.
- Processes vouchers for centrally billed invoices and university contracted vendors.
- Assists with the university P/T card administration by issuing cards, monitoring, auditing, and applying necessary sanctions in accordance with University policy.
- Advises manager and accounting and auditing issues and may coordinate office activities in the Manager?s absence.
- Prepares journal entries to reallocate or correct errors, prepares cash receipts for cash received through Electronic Funds Transfer (EFT), and reviews expense transfers to/from both local and state funds.
- Conducts contract compliance review associated with vouchers to ensure adherence to terms and conditions and agreement and disbursements.
- Prepares ad-hoc reports to identify discrepancies between internal and external systems and takes action to make necessary corrections as needed.
- Provides training and guidance associated with any internal/external software and/or cloud systems that are utilized for the payment process.
- Assists with the university system wide 1099 processes and updates.
- Performs other job-related duties as assigned.
MQ: Education: Requires a thorough understanding of both theoretical and practical aspects of an analytical, technical or professional discipline; or the basic knowledge of more than one professional discipline. Knowledge of the discipline is normally obtained through a formal, directly job-related 4 year degree from a college or university or an equivalent in-depth specialized training program that is directly related to the type of work being performed. Education: Requires a minimum of one (1) year of directly job-related experience.
- PeopleSoft Experience Preferred
- Department is willing to accept education in lieu of experience.
- Department is willing to accept experience in lieu of education.
Please attach the following:
- Resume
- Cover Letter
- Professional References
All positions at the University of Houston-System are security sensitive and will require a criminal history check.
The University of Houston System and its universities are Equal Opportunity Institutions. Everyone is encouraged to apply.
