Assistant/Associate Director of Athletics | I02592

Assistant/Associate Director of Athletics | I02592

Special Instructions

Official transcripts are required prior to appointment. The recommended candidate will be required to complete criminal background check, including Act 34 Background Check and Act 151 (Child Abuse) Background Check and Federal Criminal (FBI) clearance prior to appointment. The recommended candidate will also be required to submit a completed Act 24 form (PDE-6004) prior to employment. Full consideration will be given to applications received by December 2nd, 2026.

Posting Details

Position Details

Position Summary Information

Position Summary

The Assistant/Associate Director of Athletics is a 12-month faculty athletic-administration assignment that provides administrative leadership, operational coordination, and strategic support for the University’s intercollegiate athletics program. The Assistant/Associate Director reports to the Director of Athletics for assigned athletics functions and is accountable for the effective coordination and completion of designated administrative responsibilities. Faculty appointment, workload, supervision, and evaluation remain under the authority of the appropriate University administrators in accordance with the applicable APSCUF collective bargaining agreement. The position is posted at the Assistant or Associate Director level; the title level will be determined at the time of hire based on the selected candidate’s years and level of relevant professional experience.

As a member of the Athletics leadership team, the Assistant/Associate Director has primary responsibility for designated functions, including athletic event ticketing, administrative oversight of assigned revenue-generating activities, coordination of NCAA and EADA reporting, and strategic initiatives to strengthen administrative systems and organizational effectiveness. The position works collaboratively with Athletics personnel, Academic Affairs, and campus partners to improve operations and support student-athlete success.

The Assistant/Associate Director coordinates and oversees assigned Athletics business operations, while accounting, purchasing, contracts, and other specialized financial responsibilities remain with the appropriate University offices. The assignment includes appropriate time and expectations for continuing scholarly growth and professional development and service consistent with faculty responsibilities.

Athletics Administration and Leadership

• Serve as a member of the Athletics leadership team.
• Coordinate assigned administrative priorities and initiatives under the direction of the Director of Athletics.
• Support the implementation and assessment of departmental goals, initiatives, policies, and procedures within assigned areas.
• Ensure continuity, documentation, and timely follow-through for assigned administrative functions; refer matters outside the position’s delegated scope to the appropriate personnel.
• Lead or facilitate Athletics operational meetings when assigned by the Director of Athletics.
• Participate in strategic planning, departmental assessment, and continuous improvement initiatives.
• Serve on University, departmental, and Athletics committees as assigned.
• Coordinate communication and follow-through among Athletics personnel and campus partners for assigned initiatives, priorities, and deadlines.

Strategic Initiatives, Assessment, and Operational Modernization

• Coordinate cross-functional strategic projects assigned by the Director of Athletics, with clear implementation steps, responsible partners, timelines, and measures of progress.
• Identify inefficient, duplicative, manual, or person-dependent Athletics processes and work with the responsible personnel and University offices to recommend and implement sustainable improvements.
• Coordinate improvements to approved administrative systems and workflows within assigned areas, such as ticketing, forms, approvals, reporting, and operational tracking, in partnership with designated process owners and Information Technology as appropriate.
• Develop and maintain project trackers, operational calendars, dashboards, and other decision-support tools that make priorities, deadlines, progress, and emerging issues visible to Athletics leadership.
• Analyze available financial, participation, operational, and student-athlete success information with the responsible data owners to inform departmental planning and assessment.
• Maintain and improve documentation of recurring Athletics processes, including workflow maps, procedures, calendars, handoffs, and transition materials, to support continuity and knowledge transfer.
• Review emerging practices in intercollegiate athletics administration and recommend appropriate applications to SRU through continuing scholarly growth and professional development.

Personnel Coordination

• Coordinate assigned personnel-related administrative processes in support of the Director of Athletics, without assuming supervisory, evaluation, or disciplinary authority reserved to management.
• Track assigned personnel-process deadlines, required documentation, onboarding milestones, and training requirements in collaboration with Human Resources and the appropriate Athletics personnel.
• Support onboarding by coordinating assigned administrative information and connecting new Athletics personnel with the offices responsible for orientation and training.
• Support communication of University and departmental expectations to Athletics personnel.
• Maintain confidentiality of personnel and other sensitive information.

Athletics Operations

• Coordinate assigned Athletics administrative operations and ensure effective communication, documentation, and follow-through within the position’s designated portfolio.
• Collaborate with the Assistant to the Director of Athletics and other designated staff when assigned operations intersect with event logistics, facility scheduling, transportation, or competition administration, without assuming responsibility for those functions.
• Identify and elevate operational issues affecting assigned functions and work with the responsible personnel to resolve them.
• Attend Athletics events, meetings, recruitment functions, or other activities as necessary to fulfill assigned responsibilities, including evenings and weekends when required.

Financial and Business Coordination

• Serve as the primary administrator responsible for athletic event ticketing operations, including ticket-office management, ticket sales, revenue monitoring and reporting, and coordination with external ticketing providers; work with designated fiscal personnel on deposit, reconciliation, and financial-control procedures.
• Provide administrative leadership and coordination in support of departmental financial planning, budget monitoring, scholarship administration, and fiscal accountability, working collaboratively with the Director of Athletics and designated Athletics fiscal personnel.
• Collaborate with the Athletics Accountant and Business Analyst and the University’s Finance and Procurement offices to monitor departmental business activity, identify and resolve administrative issues, facilitate required approvals, and support adherence to established financial procedures.
• Coordinate the tracking and administrative follow-through of assigned Athletics contracts, agreements, game guarantees, facility rentals, and related deadlines; ensure documents are routed to the offices with appropriate approval and signature authority.
• Facilitate assigned departmental business processes by ensuring that required documentation, information, and approvals reach appropriate University offices; specialized fiscal transactions, reconciliations, purchasing, procurement, institutional contracting, and financial controls remain with the designated personnel and offices.
• Oversee the administrative and business operations associated with athletic camps, facility rentals, and other assigned revenue-generating activities, including operational planning, coordination of agreements, monitoring of revenue and expenses, maintenance of appropriate records, and compliance with University policies and procedures.

Compliance and Reporting

• Serve as the Athletics departmental lead for coordinating the preparation, verification, documentation, and timely submission of the annual Equity in Athletics Disclosure Act (EADA) report and assigned NCAA institutional reports, including the NCAA financial report. Maintain the reporting calendar; gather and organize information; resolve questions with data owners; and route reports through required institutional review, approval, and submission processes.
• Work with Athletics Compliance, the Athletics Accountant and Business Analyst, Finance, Analytics and Decision Support, coaches, and other data owners to verify source information and resolve discrepancies for EADA and NCAA reporting. Coordinate other PSAC and internal University reports as assigned.
• Support compliance with applicable NCAA, PSAC, PASSHE, University, and departmental policies and procedures.
• Maintain reporting workpapers, source records, submission confirmations, files, calendars, and other documentation related to assigned responsibilities in accordance with University procedures.

Student-Athlete Success and Program Support

• Work collaboratively with coaches, faculty, staff, and campus partners to support student-athlete academic and co-curricular success.
• Interact professionally with student-athletes, parents and families, coaches, faculty, staff, alumni, and external partners.
• Support Athletics initiatives that promote student engagement, belonging, leadership, and institutional connection.

Faculty Responsibilities

As a faculty member whose basic responsibilities lie primarily outside the classroom, the Assistant/Associate Director of Athletics is expected to fulfill applicable faculty responsibilities consistent with the collective bargaining agreement and assigned workload.

These responsibilities include:

• continuing scholarly growth and professional development appropriate to Athletics administration and/or the faculty member’s professional area;
• service to the University, profession, and/or community;
• participation in applicable faculty governance and departmental responsibilities;
• completion of required faculty performance review and evaluation processes; and
• fulfillment of other faculty responsibilities identified in the collective bargaining agreement or Faculty Job Description.

Any teaching assignment will be incorporated into the faculty member’s workload in accordance with the collective bargaining agreement.

Minimum Qualifications

• Master’s degree from an accredited institution.
• Minimum of five (5) years of progressively responsible professional experience in intercollegiate athletics administration, coaching, higher education administration, sport management, or a closely related field.
• Demonstrated leadership or administrative experience in intercollegiate athletics, including service as a head coach, Assistant/Associate Director of Athletics, athletics administrator, or in a comparable role with substantial administrative or operational responsibilities.
• Demonstrated knowledge of intercollegiate athletics administration, institutional policy, compliance expectations, and administrative business operations.
• Experience managing or coordinating complex administrative programs, budgets, projects, or business processes across multiple stakeholders.
• Demonstrated ability to exercise independent judgment, establish priorities, manage multiple responsibilities, and resolve operational challenges.
• Strong written and oral communication, organizational, interpersonal, and problem-solving skills.
• Demonstrated ability to establish and maintain collaborative working relationships with diverse populations, University administrators, faculty, coaches, staff, students, and external partners.
• Demonstrated commitment to student-athlete success, academic achievement, and the educational mission of the University.
• Ability to meet the applicable minimum qualifications for appointment to a faculty rank in accordance with University requirements, applicable law, and the collective bargaining agreement.

Preferred Qualifications

• Earned terminal degree in sport management, athletics administration, higher education, education, business administration, or another field related to the responsibilities of the position.
• Progressively responsible leadership or administrative experience within NCAA intercollegiate athletics, preferably at the Division II or I level or within the Pennsylvania State Athletic Conference (PSAC).
• Demonstrated experience providing leadership across assigned areas of athletics administration, business operations, personnel coordination, compliance, or departmental planning.
• Experience with athletics financial and business operations, including budget monitoring, revenue management, ticketing operations, athletic camps, facility rentals, contracts, or other revenue-generating activities.
• Experience coordinating NCAA and Equity in Athletics Disclosure Act (EADA) reporting, institutional assessments, compliance documentation, or other athletics-related reporting requirements.
• Experience providing administrative leadership, coordinating personnel and operational workflows, and overseeing functions across multiple athletics programs or administrative areas.
• Experience implementing administrative technologies, improving operational processes, managing cross-functional projects, or using data to inform decision-making and improve departmental effectiveness.
• Experience working within a collective-bargaining environment and applying institutional policies, employment agreements, and established administrative procedures.
• Experience collaborating with Human Resources, Finance, Academic Affairs, Facilities, Compliance, and other institutional offices to support athletics operations and University priorities.
• Demonstrated record of professional leadership, continuing professional development, and service within intercollegiate athletics or higher education.

Posting Detail Information

Posting Date

11/02/2026

Closing Date

Open Until Filled

No

Respect for Individuals in the Community

Slippery Rock University provides an environment that respects, encourages, and promotes the talents and contributions of all. Slippery Rock University values a community with a shared sense of purpose, where people demonstrate mutual respect and appreciation. Slippery Rock University values diversity that honors and includes all persons regardless of age, creed, disability, ethnic heritage, gender, gender identity, race, religion, sexual orientation, or socioeconomic status in academic and extracurricular endeavor, in the working environment, and in the daily life of the university community.

Notice of Non-Discrimination

Slippery Rock University of Pennsylvania does not discriminate on the basis of race, color, gender, sexual orientation, national origin, religion, age, disability, age/or veteran status in its programs or activities in accordance with Title IX of the Educational Amendments of 1972, the Americans with Disabilities Act of 1990, Section 504 of the Rehabilitation Act of 1973, Title VII of the Civil Rights Act of 1964, and other applicable statutes and University policies.

The following person has been designated to handle inquiries regarding the non-discrimination policies:

Human Resources
205 Old Main Building
104 Maltby Avenue
Slippery Rock University
Slippery Rock, PA 16057
724.738.2070

Special Instructions to Applicants

Official transcripts are required prior to appointment. The recommended candidate will be required to complete criminal background check, including Act 34 Background Check and Act 151 (Child Abuse) Background Check and Federal Criminal (FBI) clearance prior to appointment. The recommended candidate will also be required to submit a completed Act 24 form (PDE-6004) prior to employment. Full consideration will be given to applications received by December 2nd, 2026.

Posting Specific Questions

Required fields are indicated with an asterisk (*).

Applicant Documents

Required Documents

1. Resume
2. Curriculum Vitae
3. Cover Letter/Letter of Application
4. Unofficial Transcripts
5. Unofficial Transcripts 2

Optional Documents

The recommended candidate will be required to complete criminal background check, including Act 34 Background Check and Act 151 (Child Abuse) Background Check and Federal Criminal ( FBI ) clearance prior to appointment.