CLASSIFICATION
Support Staff, FT (37.5 hours/wk) 12-month
DEPARTMENT
Music
FLSA STATUS
Non-Exempt
SUPERVISION RECEIVED
Works under the direction of the Music Department Chair.
SUPERVISION EXERCISED
N/A
POSITION SUMMARY
Manage all day-to-day operations of the Moravian University Music Institute (MUMI). This includes recruitment, registration, and payroll functions. Act as the frontline and provide assistance to the faculty and students of the year-round, community music school (MUMI), as well as to the Music Department.
ESSENTIAL FUNCTIONS AND RESPONSIBILITIES
- Build and maintain strong relationships with external and internal partners to support existing partnerships.
- Serve as a primary point of contact for the Music Department and Music Institute (MUMI) ● Provide detailed information about department and institute programs and activities in person, by phone, mail, and email.
- Receive and assist visitors and guests.
- Assist in orienting new faculty to institute and department procedures.
- Develop and support initiatives to sustain and grow MUMI enrollment.
- Prepare correspondence and lesson forms for community students.
- Distribute institute registration information to Artist Lecturers.
- Prepare the initial community lesson payroll for approximately 40 Artist Lecturers and update payroll bi-weekly as needed
- Maintain records and billing for all Institute activities, including: private lessons, ensembles, MUMI summer programs, and special events
- Collect payments and update financial records for MUMI students
- Maintain a high school database in collaboration with the Outreach Coordinator. ● Maintain faculty, student, and staff mailing lists and related databases.
- Manage and order office supplies for the Department and Institute.
- Maintain the Music Department and Institute mailboxes.
- Assist when the Academic Coordinator is absent.
- Perform other job-related duties as may be assigned by the Music Chair, music faculty, and administrators.
QUALIFICATIONS
Education & Experience
- Required: High school diploma (or equivalent) and at least three years of related administrative or office experience.
- Preferred: Prior experience working in an academic or higher education environment.
Core Competencies & Skills
- Communication & Interpersonal: Exceptional written and verbal communication skills with a proven ability to collaborate effectively with students, faculty, staff, University and Seminary leadership, and the general public.
- Organization & Detail Orientation: Highly organized with strong attention to detail, capable of managing multiple priorities efficiently.
- Confidentiality: Strict adherence to maintaining high confidentiality regarding office records, institutional affairs, and alumni data.
Technical Proficiency
- Proficient in Microsoft Office Suite and Google Workspace (particularly word processing, spreadsheets, and database applications).
- Basic understanding of database operations and management (experience with FileMaker Pro preferred)
TO APPLY
Qualified candidates should attach their cover letter, resume, and contact information for three professional references to the online application by clicking “Apply Now”. Please attach documents as a PDF file.
Moravian University will not sponsor applicants for a U.S. work visa for this position.
About Us
Moravian University’s mission is to prepare individuals for reflective lives and leadership in a world of change. In support of this mission, we are dedicated to fostering an educational and professional environment that is enriched by individuals of varied backgrounds, experiences, and perspectives.
As part of Moravian University’s institutional values, all employees contribute to upholding our Community Standards and Expectations, which emphasize respectful engagement, accountability, inclusion, and lifelong learning.
Moravian University is an equal opportunity employer and does not tolerate discrimination, harassment or retaliation against any applicant for employment or admission on the basis of a characteristic protected by federal, state or local laws. Please see Moravian University’s Equal Opportunity and Title IX nondiscrimination statement for additional information.
Please visit moravian.edu/benefits to review benefits offered at Moravian University*
WORK ENVIRONMENT
The work environment characteristics described here are representative of those encountered while performing the essential functions of this job.
The individual is routinely exposed to indoor conditions, minimum outdoor weather and temperature extremes, and moderate noise level.
We welcome applicants of all abilities and are dedicated to fostering an inclusive work environment. If you need any accommodations during the hiring process or in your role, we encourage you to reach out to Human Resources at hr@moravian.edu or 610.861.1527. View the standard physical demands for positions at Moravian University.
The specific statements shown in each section of this description are not intended to be all-inclusive. They represent typical elements and criteria necessary to successfully perform the job.
*Please visit this link to review the benefit eligibility status associated with this position.
ABOUT THE ORGANIZATION
Moravian University offers students a private education they will not find anywhere else: personal attention and preparation for life with a record of success longer than our nation's history. Located in Bethlehem, Pennsylvania and offering undergraduate and graduate degrees that blend liberal arts with professional programs, Moravian University has been preparing students for reflective lives, fulfilling careers, and transformative leadership in a world of change since 1742. Moravian University is a member of The New American Colleges and Universities (NAC&U), a national consortium of selective, small to mid-size independent colleges and universities dedicated to the purposeful integration of liberal education, professional studies, and civic engagement. Visit moravian.edu to learn more about how the Moravian University focus on education for all prepares its students for life-long success.
Moravian University is an equal opportunity employer valuing diversity and encouraging individuals from under-represented populations to apply.
