International Recruitment of Research Administrators (URA) at the Institute for Academic Research and Industry-Academia-Government Collaboration, Kyushu University

Background of the recruitment and description of the project

As a Designated National University Corporation, Kyushu University aims to become a university that “drives social transformation through comprehensive knowledge.” To further strengthen its research capabilities to a globally competitive level, the university established the Academic Research Promotion Office within the Institute for Academic Research and Industry-Academia-Government Collaboration in April 2026 and is expanding its research administration functions.

We are therefore seeking highly motivated and capable individuals who can autonomously and proactively contribute to the advancement of academic research at Kyushu University as counterparts to researchers. Applications from a wide range of qualified candidates, both domestic and international, are warmly welcomed.

https://airimaq.kyushu-u.ac.jp/en/

Work content and job description

Position

Research Administrator (URA)： a professional who works alongside researchers and administrative staff to facilitate the acquisition of research resources, plan and manage research activities, and promote the utilization of research outcomes, thereby enhancing research activities and research management.

Job Description

The successful candidates will engage in research administration activities to strengthen and promote academic research at Kyushu University. Responsibilities will be assigned according to each individual's expertise, experience, and interests, and will be carried out collaboratively with other team members.

1. Research Strategy Support
   
   • Analysis of science policy trends and related information、Research performance analysis、Formulation of research strategies、Other related activities
2. Pre-Award Support
   
   • Planning and development of research projects、Collection and analysis of external funding opportunities、Internal coordination for project development、External liaison and negotiations for project implementation、Assistance with proposal and application preparation、Other related activities
3. Post-Award Support
   
   • External liaison and coordination for project execution、Project progress management、Budget management、Responses to project evaluations、Preparation of reports and related Documentation、Other related activities
4. Specialized Related Functions
   
   • Core facility and shared research equipment management support
   • International collaboration support
   • Organization of research-related events、Other related duties

Assigned department

Newly established departments

Academic Research Promotion Office

Date of new establishment : 2026/04/01

Job type

Research Administration

Research field

Others - Others

We welcome applications from a broad range of fields, regardless of specific research area.

Wages

Annual Salary : 4 million yen ~ 7 million yen

In accordance with the Kyushu University Salary Regulations for Highly Specialized Professionals.

Actual salary will be determined based on experience, qualifications, and assigned responsibilities.

Working hours

Working hours :09:00-17:45

Break time :12:00-13:00

Holidays : Saturdays and Sundays、National holidays、Year-end/New Year holidays (December 29 - January 3)

Overtime and other explanations : Approximately 10 hours per month

Application requirements

Qualifications

Education and Degree Requirements

Ph.D. / Doctor / Master

Hold one of the following:Master's degree、Professional degree、Doctoral degree(including equivalent degrees earned outside Japan), or possess equivalent achievements and abilities.

Work experience

Have one or more of the following:

• Experience as a URA or in a comparable position at a university or research institution;
• Practical experience in one or more of the duties listed in 【Job Description】;
• Personal research experience.

Description

Qualifications

Applicants must satisfy all of the following requirements:

1. Possess coordination, communication, and teamwork skills necessary to perform organizational responsibilities effectively.
2. Have one or more of the following:
   • Experience as a URA or in a comparable position at a university or research institution;
   • Practical experience in one or more of the duties listed in 【Job Description】;
   • Personal research experience;
     and demonstrate strong motivation and capability to support researchers as a professional counterpart.
3. Hold one of the following:Master's degree、Professional degree、Doctoral degree(including equivalent degrees earned outside Japan), or possess equivalent achievements and abilities.

English proficiency is not mandatory; however, applicants should be capable of communicating effectively with researchers regardless of language background, including international researchers.

Non-Japanese applicants should possess Japanese language proficiency equivalent to JLPT N2 level or higher.

Employment Type

Contract employee

Contract period

Nontenured - Non-tenure track

Until March 31, 2030（The initial appointment will be for a three-year term ending at the close of the fiscal year.）

Contract renewal may be offered based on performance evaluations, up to a maximum cumulative employment period of ten years at Kyushu University.

Outstanding performance may also lead to conversion to a permanent position by mutual agreement, until mandatory retiremen.

Probationary period absent

Work location

819-0395 Fukuoka Ito Campus of Kyushu University , 744motooka, nisiku ,Fukuoka, Japan

Compensation

Various systems

Transportation expenses : Available (up to JPY 150,000 per month).

Insurance

• Employees' Health Insurance : available
• Employees' Pension Insurance : available
• Worker's accident insurance : available
• Employment insurance : available

Measures for preventing passive smoking at the workplace

No smoking anywhere on the premises of Kyushu University

Supplementary explanation of compensation

Until March 31, 2030（The initial appointment will be for a three-year term ending at the close of the fiscal year.）

Contract renewal may be offered based on performance evaluations, up to a maximum cumulative employment period of ten years at Kyushu University.

Outstanding performance may also lead to conversion to a permanent position by mutual agreement, with a mandatory retirement age of 65.

Application Considerations

Considerations for conducting interviews (e.g., those who live far away, such as overseas)

• The interview will be conducted in Japanese.
• Kyushu University conducts selection procedures in accordance with the spirit of the Basic Act for a Gender-Equal Society and relevant laws promoting equal opportunity and diversity. The university also promotes the employment of persons with disabilities in accordance with applicable legislation and institutional policies.
• Consultation Desk Regarding Sexual Harassment During Recruitment

Harassment Prevention and Response Office Kyushu University、Tel: +81-92-802-6091、Email: syjsoudan@jimu.kyushu-u.ac.jp

Number of hired

5 person(s)

Description

The number of positions available has not yet been finalized, but approximately five positions are expected to be filled.

Hiring date : 2027/04/01

Starting date : 2027/04/01

Job content supplemental explanation

Start date: Negotiable

Application period

2026/11/04~2026/12/03 Deadline for receipt

Application method

Attached documents

• Application Form : Online Submission , Mailing
• Use the prescribed Kyushu University form, "Kyushu University Research Promotion Staff Application Form" (the application must be completed in Japanese).
• Other online application forms
• Three letters of recommendation (no prescribed format; they may be written in either Japanese or English).
• Other Mailing Documents
• Three letters of recommendation (no prescribed format; they may be written in either Japanese or English).

Return of application documents

We will dispose of all application documents responsibly.

Application document submission method (physically mailed documents)

819-0395 Fukuoka Ito Campus of Kyushu University , 744motooka, nisiku ,Fukuoka, Japan

Research Planning Division, Research Promotion Department, Kyushu University

JREC-IN Portal web application

Not available

E-mail Application

Accept

kisjinji(at)jimu.kyushu-u.ac.jp

• Please change (at) to @ and send it.

Recruiting Institution's Web application system

Not available

Selection / Notification of result

Selection

1. Document ScreeningApplicants will first be evaluated based on the submitted documents.
2. Interview（Scheduled in early January 2027）Candidates will be required to give a 10-minute presentation outlining their vision and aspirations regarding URA activities described in Section 2 and their contributions after appointment.
   Instructions regarding the submission deadline for presentation materials will be provided with the interview schedule.
   Interviews may be conducted online.
   Any travel or other expenses associated with the interview will be borne by the applicant.

Notification of result

Following the document screening and interview, applicants will be notified of the selection results by email.

Contact details

Kyushu University

Research Planning Division, Research Promotion Department

Yoshimitsu Yutaka

0928022168

kisjinji(at)jimu.kyushu-u.ac.jp

• Please change (at) to @ and send it.

Notes

Research Administrators are not permitted to engage in teaching or research activities as part of their official duties.

・ Consultation Desk Regarding Sexual Harassment During Recruitment Harassment Prevention and Response Office Kyushu University、Tel: +81-92-802-6091、Email: syjsoudan@jimu.