People Administrative Officer
Accurate, thoughtful people administration helps colleagues feel supported throughout their employment and enables essential University services to operate effectively. As a People Administrative Officer within Estates Services at the University of Oxford, you will help deliver reliable HR administration across the employee lifecycle, supporting managers and colleagues in a department responsible for the University's extensive and diverse estate.
Location: The Malthouse, Tidmarsh Lane, Oxford, OX1 1NQ / Hybrid (min 3 days per week on site)
Salary: Grade 4, £28,971 - £32,716 per annum
Contract: Full-time, Permanent
About Us
Spanning the historic streets of the “city of dreaming spires”, the University of Oxford has been ranked the world's leading university for eleven consecutive years. A place where centuries of tradition meet world-changing innovation, we offer you the chance to shape the future while working in an inspiring environment that promotes excellence. Here, you’ll contribute to an organisation which delivers ground-breaking research that tackles global challenges - from advancing sustainability to pioneering healthcare solutions - and join a diverse, inclusive community that champions your wellbeing, development, and aspirations. Apply now to become part of our extraordinary legacy.
Estates Services manages and develops the buildings, spaces and infrastructure that support the University's teaching, research and wider activities. With responsibility for approximately 450 buildings, from laboratories and libraries to museums and historic spaces, the department helps create safe, sustainable and effective environments for staff, students and visitors. Its work brings together a wide range of professional expertise, making effective people administration essential to supporting the colleagues who maintain and improve the University's estate.
What We Offer
Working at the University of Oxford offers several exclusive benefits, such as:
- 38 days of annual leave (inclusive of public holidays) to support your wellbeing, with the option to purchase up to 10 extra days and additional leave after long service.
- One of the most generous family leave schemes in UK higher education, offering up to 26 weeks of full-pay maternity and adoption leave, plus 12 weeks of full-pay paternity/partner leave.
- A commitment to hybrid and flexible working to suit your lifestyle.
- An excellent contributory pension scheme.
- Affordable and sustainable commuting options, including a cycle loan scheme, discounted bus travel, and season ticket loans.
- Access to a vibrant community through our social, cultural, and sports clubs.
About the Role
As People Administrative Officer, you will help ensure that colleagues across Estates Services receive an efficient, accurate and consistent service throughout their employment. From recruitment and onboarding to employment changes and leaving processes, your work will contribute to a positive employee experience and help managers navigate essential people processes with confidence.
You will collaborate with managers and University teams, providing a helpful first point of contact for routine HR enquiries and ensuring important information, records and deadlines are managed effectively. Your attention to detail and ability to apply established procedures will help maintain reliable staff information, protect confidentiality and support the smooth delivery of people operations.
This role offers the chance to develop your experience in HR and people administration within a large, varied department. You will gain exposure to different stages of the employee lifecycle, contribute to improvements in administrative processes and help build a dependable service that supports colleagues across Estates Services.
About You
You will bring strong organisational skills, a commitment to accurate administration and a helpful, professional approach to supporting colleagues.
We are looking for someone who can demonstrate:
- Experience of managing administrative processes and providing reception or customer-facing services.
- The ability to understand, apply and clearly communicate regulations and procedures.
- Confidence in working independently, resolving routine issues and recognising when to refer matters to others.
- Strong organisational and time-management skills, supported by relevant qualifications (such as BTEC National Diploma, NVQ Level 3 or equivalent) and/or significant experience at a similar level.
- Competence in Microsoft Outlook, Word and Excel, together with experience of using databases.
- Experience of contributing effectively as part of a team in an office environment.
Application Process
To apply, please upload:
- A covering letter/supporting statement
- Your CV
- The details of two referees
The closing date for applications is 12 noon on 17 November 2026.
Interviews will take place in week commencing 30 November 2026, and will be held face-to-face.
