Support Services Finance and Administration Assistant
The university’s Estates Services Division is planning to appoint a motivated, flexible and conscientious individual to the permanent, full-time post of Support Services Finance and Administration Assistant.
Location: Central Oxford (any University building as instructed) / Hybrid
Salary: Grade 4, £28,971 - £32,716 per annum
Contract: Full Time (36.5 hours), Permanent, normally between 8am and 5pm (to be agreed) with flexibility required to meet operational needs.
About Us
Spanning the historic streets of the “city of dreaming spires”, the University of Oxford has been ranked the world’s leading university for eleven consecutive years. A place where centuries of tradition meet world-changing innovation, we offer you the chance to shape the future while working in an inspiring environment that promotes excellence. Here, you will contribute to an organisation which delivers ground-breaking research that tackles global challenges - from advancing sustainability to pioneering healthcare solutions - and join a diverse, inclusive community that champions your wellbeing, development, and aspirations. Apply now to become part of our extraordinary legacy.
Estates Services manages and develops the buildings, spaces and infrastructure that support the University's teaching, research and wider activities. With responsibility for approximately 450 buildings, from laboratories and libraries to museums and historic spaces, the department helps create safe, sustainable and effective environments for staff, students and visitors. Its work brings together practical expertise, customer service and a commitment to preserving and improving the places that support University life.
What We Offer
Working at the University of Oxford offers several exclusive benefits, such as:
- 38 days of annual leave (inclusive of public holidays) to support your wellbeing, with the option to purchase up to 10 extra days and additional leave after long service.
- One of the most generous family leave schemes in UK higher education, offering up to 26 weeks of full-pay maternity and adoption leave, plus 12 weeks of full-pay paternity/partner leave.
- A commitment to hybrid and flexible working to suit your lifestyle.
- An excellent contributory pension scheme.
- Affordable and sustainable commuting options, including a cycle loan scheme, discounted bus travel, and season ticket loans.
- Access to a vibrant community through our social, cultural, and sports clubs.
About the Role
This role presents an exciting opportunity to gain experience of working in an active support function within one of the world’s leading universities.
The Support Services Finance and Administration Assistant role combines finance and administrative tasks within the Support Services area of Estates Services. The post holder is responsible for processing financial work within Support Services and supporting sections within the department with administrative work. Primary duties will be to help oversee Oracle finance activity for Support Services functions, comprising of five sections, processing month-end journals and invoices to ensure accounts are accurate and up-to-date, helping to investigate queries and various other administrative activities across the sections.
The post holder will be required to work with other colleagues in Facilities Management, wider Estates Services Division and other stakeholders across the collegiate university as well as external parties.
About You
Reporting to the Support Services Senior Finance Administrator, the post holder will work closely with a number of colleagues in the department. The post holder will possess a willingness to learn, good people skills and be a strong team player with a commitment to excellent customer service to make the most of this interesting and varied role.
The successful candidate will be educated to A-level standard or equivalent in at least one numerate subject, and have experience in working in a fast-paced busy environment. They will have a good level of general financial literacy, good IT skills and the ability to prioritise a varied and busy workload to meet occasionally conflicting deadlines.
Application Process
To apply, please upload:
- A covering letter/supporting statement
- Your CV
- The details of two referees
The closing date for applications is 12 noon on Wednesday 18 November.
Interviews will take place on Wednesday 25 November, and will be held face-to-face.
Contact Person: Henry Swift
Vacancy ID: 189593
Closing Date & Time: 18-Nov-2026 12:00
Pay Scale: STANDARD GRADE 4
Contact Email: henry.swift@tss.ox.ac.uk
Salary (£): 28971 - 32716
