Senior College Business Administrator/College Business Administrator - (497277 )

Department: Finance & Admin Ofc of Provost

Salary: Commensurate with experience

Description

The business office in the Provost Office will be hiring for a Senior College Business Administrator or a College Business Administrator.

Senior College Business Administrator

Manages the financial, budgetary and human resources operations of a college. Interprets university policy and insures compliance with same.

1. Oversees the preparation and processing of all financial, personnel and administrative documents of the college.
2. Participates in the preparation of the annual budget and monitors it throughout the year to ensure that expenditures are within budgeted amounts; reconciles financial accounts and prepares related management reports.
3. Reviews and approves or disapproves purchase requisitions, vouchers, travel reimbursements, etc.
4. Manages the human resources function of the college, including the preparation of personnel requests, hiring and screening of applicants, and the administration of performance appraisals.
5. Administers the day-to-day operations of the college or division and supervises office and clerical staff.
6. Interprets university and organization policy and procedure to staff and faculty.
7. Serves as liaison with university administrative and financial offices in policy and procedure matters and problem-solving.
8. Advises faculty and staff on a variety of personnel and financial matters.
9. Serves on a variety of committees as requested.
10. Reviews and approves the reconciliation of accounting records with university reports/financial statements and prepares recurring financial/budget reports for internal purposes.
11. Performs other job-related duties as assigned.

"Requires a thorough understanding of both theoretical and practical aspects of an analytical, technical or professional discipline; or the basic knowledge of more than one professional discipline. Knowledge of the discipline is normally obtained through a formal, directly job-related 4 year degree from a college or university or an equivalent in-depth specialized training program that is directly related to the type of work being performed. Requires a minimum of seven (7) years of directly job-related experience. "

College Business Administrator

Manages and administers business, financial and non-academic operations of a very complex college, including budget planning, oversight and monitoring; staff and faculty affairs; and facilities operations and maintenance oversight. Provides functional supervision of department business/office coordinators and serves as the liaison for dean, chairs, directors, faculty and staff with other university departments and offices.

1. Manages budgets, including managing and supervising annual budget preparations; monitoring and advising on department budgets and accounts; preparing budgetary and personnel reports, analyses and projections.
2. Provides training and development opportunities for faculty and/or staff and assures adherence to university policies and procedures.
3. Manages the salary administration function to ensure equity and fairness within the college.
4. Provides functional supervision for department business managers and office coordinators and exercises direct supervision of office staff.
5. May monitor and ensure building maintenance and safety.
6. Provides assistance to the Dean in the implementation of organization decisions, which may include writing policy statements; generating customized reports; and coordinating special events as needed.
7. Serves as resource to the Dean, associate deans, department chairs, etc. and provides liaison to university as well as to external units.
8. Serves on a variety of committees within the college, as well as university wide.
9. Administers the staff performance appraisal process for the college.
10. Supervises and controls purchasing of supplies and equipment, serving as the property custodian for the college.
11. Reviews and approves the reconciliation of accounting records with university reports/financial statements and prepares recurring financial /budget reports for internal purposes.
12. Performs other job-related duties as assigned.

"Requires a thorough understanding of both theoretical and practical aspects of an analytical, technical or professional discipline; or the basic knowledge of more than one professional discipline. Knowledge of the discipline is normally obtained through a formal, directly job-related 4 year degree from a college or university or an equivalent in-depth specialized training program that is directly related to the type of work being performed. Requires a minimum of five (5) years of directly job-related experience. "

• Department is willing to accept experience in lieu of education.

The ideal candidate for this position should possess the following:

• Higher Education experience.
• Ability to take initiative, problem solve, exercise excellent judgment, demonstrate critical thinking skills, and adapt to shifting priorities in diverse settings.
• Ability to clearly interpret and implement policies and procedures.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office Suite.
• Must be a multi-tasker, extremely organized, and have the ability to work in a fast-paced, high- pressure environment, with strong interpersonal and problem-solving skills.
• Ability to interact with all levels of internal constituents.
• Must have strong attention to detail and be able to work under tight deadlines.
• Ability to prioritize and multi-task.
• Highest level of professionalism and respect for confidentiality.
• Experience with processing travel expense reports via Concur.
• Experience with P card processing from beginning to end.
• Experience processing Vouchers, Purchase requisitions, Budget Journals and Journal entries.
• Experience with Hyperion-Coogplan entries
• Experience processing staff hires via Peoplesoft and Page Up.
• Experience processing Contracts from beginning to full execution.
• Experience with Monthly Reconciliation.
• Experience with Payroll Reconciliation.
• Experience with Asset Management

The following documents are required:

• Cover letter delineating the manner in which your work experience applies to the posting.
• Resume
• Salary History
• Transcript
• Three work references. The hiring department expects you to name current or past supervisors.

NOTE: We will maintain your confidentiality and notify you before contacting any of your references. References will be contacted only after the interviewing process has been completed.

Incomplete applications will not be reviewed.

All positions at the University of Houston-System are security sensitive and will require a criminal history check.

The University of Houston System and its universities are Equal Opportunity Institutions. Everyone is encouraged to apply.