Department Business Administrator II/III/Senior Department Business Administrator

Department: Finance & Admin Ofc of Provost

Salary: Commensurate with Experience

Description

Internal Posting Only

This is a broad band posting where the Provost Office will be hiring for a Department Business Administrator II, Department Business Administrator III, or a Senior Department Business Administrator position.

Department Business Administrator II

Manages the administrative, financial and human resources operations of a moderately complex university department.

1. Oversees overall office administration for the department, including the coordination and supervision of support staff.
2. In conjunction with the department head, plans the annual budget and monitors it throughout the year to ensure that expenditures are within authorized budget.
3. Oversees expenditures of grants and contracts and maintains related fiscal records in coordination with the Office of Sponsored Programs.
4. Oversees all financial activities and accounts for the department, including the monthly reconciliation of accounts.
5. Authorizes and oversees all activities related to budget allocations, revenue and expenditures.
6. Manages department personnel and payroll functions and activities.
7. Serves as the department liaison with central payroll, human resources, OSP, and other department business managers.
8. Oversees the management and maintenance of database for all personnel and payroll records.
9. Interprets university policies and procedures for faculty and staff.
10. Reviews and approves the reconciliation of accounting records with university reports/financial statements and prepares recurring financial/budget reports for internal purposes.
11. Performs other job-related duties as assigned.

Department Business Administrator II- Bachelor's Degree and 1 year of experience.

Department Business Administrator III- Bachelor's Degree and 3 years of experience.

Senior Department Business Administrator

Manages the administrative, financial, budgetary, and human resources operations of a large and very complex university department. Oversees the administration and operations of a number of research grants, service centers and institutes for the department.

1. Manages and oversees the department's financial accounting system which includes all cost centers for federal grants and contracts.
2. Reviews and approves the reconciliation of accounting records. Prepares financial and budget reports to monitor financial activity.
3. Ensures compliance with all UH internal audit requirements, UH Office of Contracts and Grants policies and procedures, and the State of Texas policies and federal rules and regulations.
4. Responsible for all administrative and financial affairs of the department including personnel, procurement, travel documentation, accounts payable and receivable and general accounting-related issues.
5. Provides supervision of departmental staff and includes defining job duties, setting performance development plans and goals, conducting annual performance reviews and assisting with the implementation of organizational and operational decisions. Enforces safety compliance rules and regulations.
6. Serves as liaison for the chair, faculty and staff with other university departments and offices.
7. Facilitates regular staff meetings to provide information and training, promote professional effectiveness, and to review current practices and procedures.
8. Oversees the management and maintenance of database for all personnel and payroll records.
9. Interprets university policies and procedures for faculty and staff.
10. Reviews and approves the reconciliation of accounting records with university reports/financial statements and prepares recurring financial/budget reports for internal purposes.
11. Performs other job-related duties as required.

Requires a thorough understanding of both theoretical and practical aspects of an analytical, technical or professional discipline; or the basic knowledge of more than one professional discipline. Knowledge of the discipline is normally obtained through a formal, directly job-related 4 year degree from a college or university or an equivalent in-depth specialized training program that is directly related to the type of work being performed. Requires a minimum of five (5) years of directly job-related experience.

• Department is willing to accept experience in lieu of education.

The ideal candidate for this position should possess the following:

• Higher Education experience.
• Ability to take initiative, problem solve, exercise excellent judgment, demonstrate critical thinking skills, and adapt to shifting priorities in diverse settings.
• Ability to clearly interpret and implement policies and procedures.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office Suite.
• Must be a multi-tasker, extremely organized, and have the ability to work in a fast-paced, high- pressure environment, with strong interpersonal and problem-solving skills.
• Ability to interact with all levels of internal constituents.
• Must have strong attention to detail and be able to work under tight deadlines.
• Ability to prioritize and multi-task.
• Highest level of professionalism and respect for confidentiality.
• Experience with processing travel expense reports via Concur.
• Experience with P card processing from beginning to end.
• Experience processing Vouchers, Purchase requisitions, Budget Journals and Journal entries.
• Experience with Hyperion-Coogplan
• Experience processing student and staff hires via Peoplesoft and Page Up.
• Experience processing Contracts from beginning to full execution.
• Experience with Monthly Reconciliation.
• Experience with Payroll Reconciliation.
• Experience with Asset Management

The following documents are required:

• Cover letter delineating the manner in which your work experience applies to the posting.
• Resume
• Salary History
• Transcript
• Three work references. The hiring department expects you to name current or past supervisors.

NOTE: We will maintain your confidentiality and notify you before contacting any of your references. References will be contacted only after the interviewing process has been completed.

Incomplete applications will not be reviewed.

All positions at the University of Houston-System are security sensitive and will require a criminal history check.

The University of Houston System and its universities are Equal Opportunity Institutions. Everyone is encouraged to apply.