Information Systems Assistant (Asset Support)

General

Description of assignment title: Information Systems Assistant (Asset Support)
Assignment country: Democratic Republic of the Congo
Duty stations: Bunia
Work location: On UN premises
Expected start date: 12/01/2026
Expected end date: 06/30/2027

Long-term benefits and allowances

Sustainable Development Goal: 16. Peace, justice and strong institutions
Host entity: MONUSCO
Modality: Onsite
Type: International
Volunteer category: Specialist UCoS from Apr2026
Work schedule: Full-time
Number of Assignments: 1

Details

Mission and objectives:

• MONUSCO/MONUC was established in 1999 under the auspices of the UN Department of Peacekeeping Operations (DPKO). SCR 2277 (2016) requests MONUSCO to support efforts of the Government of DRC towards the protection of civilians, through a comprehensive approach involving all components of MONUSCO, including through reduction of the threat posed by Congolese and foreign armed groups and of violence against civilians, including sexual and gender-based violence and violence against children to a level that can be effectively managed by the Congolese justice and security institutions; and to support Stabilization through the establishment of functional, professional, and accountable state institutions, including security and judicial institutions. The project aims at a better understanding of the most serious violations of human rights law and international humanitarian law in DRC and supports the leadership of the Mission through informed policy and decision making on future vetting of security forces through risk assessment and mitigation, joint planning for MONUSCO operations, as well as advocacy efforts.

Context:

• MONUSCO/MONUC was established in 1999 under the auspices of the UN Department of Peacekeeping Operations (DPKO).

Task description:

• Within the delegated authority and under the direct supervision of the Chief Asset, Project and Planning Unit or designated authority, the UN Volunteer will undertake the following duties:

Asset Management Support

• Support asset lifecycle management activities, including receipt, registration, assignment, transfer, verification, and disposal of assets.
• Assist in maintaining accurate asset records in Umoja and other inventory management systems.
• Monitor asset movements and support stock transfers between warehouses and operational locations.
• Participate in periodic inventory counts and asset verification exercises.
• Support implementation of asset management procedures and compliance requirements.

Inventory and Property Management

• Assist in demand planning, stock monitoring, and inventory analysis.
• Support reviews of stock levels and provide recommendations to improve inventory accuracy and availability.
• Maintain inventory databases and ensure the quality and integrity of recorded information.
• Assist in tracking equipment assignments, transfers, and write-offs.

Reporting and Data Analysis

• Collect, validate, and analyze asset management data from multiple sources.
• Develop routine reports, dashboards, and statistical summaries using Microsoft Excel, Power BI, and Umoja data.
• Support preparation of monthly, quarterly, and annual asset management reports.
• Assist in monitoring asset management performance indicators and identifying trends requiring management attention.

Acquisition and Planning Support

• Assist with acquisition planning activities and support the analysis of operational requirements.
• Contribute to forecasting exercises related to asset requirements and stock replenishment.
• Support preparation of asset distribution plans and related documentation.
• Assist in tracking delivery and distribution of acquired assets.

Asset Disposal and IPSAS (International Public Sector Accounting Standards) Compliance

• Support preparation and implementation of asset disposal activities.
• Assist with the collection and verification of documentation required for disposal processes.
• Support monitoring of impairment, upgrades, and other asset lifecycle events impacting asset records.
• Assist in ensuring compliance with IPSAS-related asset management requirements.

Knowledge Management and Process Improvement

• Maintain accurate records, reports, and supporting documentation.
• Support process reviews aimed at improving efficiency and data quality.
• Develop simple guidance materials and procedures related to asset management processes.
• Contribute to the promotion of best practices in data management and reporting.

Other Duties

• Provide administrative and analytical support to the Asset, Project and Planning Unit.
• Participate in meetings, workshops, and working groups related to asset and inventory management.
• Perform other related duties as assigned by the supervisor.

Eligibility criteria

Age:

• 18 - 80

Required experience:

• 3 years

Nationality:

• Candidate must be a national of a country other than the country of assignment.

Assignment requirements

Relevant experience:

• 5 years

Languages:

• English, Level: Fluent, Required
• French, Level: Working knowledge, Desirable

Required education level:

• Bachelor's degree in Business administration, Logistics Management, Supply Chain Management, Information Systems, Accounting, Engineering, Data Analytics, or a related field,

Competencies and values:

• Integrity and professionalism: demonstrated expertise in area of specialty and ability to apply good judgment; high degree of autonomy, personal initiative and ability to take ownership; willingness to accept wide responsibilities and ability to work independently under established procedures in a politically sensitive environment, while exercising discretion, impartiality and neutrality; ability to manage information objectively, accurately and confidentially; responsive and client-oriented;
• Accountability: mature and responsible; ability to operate in compliance with organizational rules and regulations;
• Commitment to continuous learning: initiative and willingness to learn new skills and stay abreast of new developments in area of expertise; ability to adapt to changes in work environment;
• Planning and organizing: effective organizational and problem-solving skills and ability to manage a large volume of work in an efficient and timely manner; ability to establish priorities and to plan, coordinate and monitor (own) work; ability to work under pressure, with conflicting deadlines, and to handle multiple concurrent projects/activities;
• Teamwork and respect for diversity: ability to operate effectively across organizational boundaries; ability to establish and maintain effective partnerships and harmonious working;
• relations in a multi-cultural, multi-ethnic environment with sensitivity and respect for diversity and gender;
• Communication: proven interpersonal skills; good spoken and written communication skills, including ability to prepare clear and concise reports; ability to conduct presentations, articulate options and positions concisely; ability to make and defend recommendations; ability to communicate and empathize with staff (including national staff), military personnel, volunteers, counterparts and local interlocutors coming from very diverse backgrounds; ability to maintain composure and remain helpful towards the staff, but objective, without showing personal interest; capacity to transfer information and knowledge to a wide range of different target groups;
• Flexibility, adaptability, and ability and willingness to operate independently in austere, remote and potentially hazardous environments for protracted periods, involving physical hardship and little comfort, and including possible extensive travel within the area of operations; willingness to transfer to other duty stations within area of operations as may be necessary; and
• Genuine commitment towards the principles of voluntary engagement, which includes solidarity, compassion, reciprocity and self-reliance; and commitment towards the UN core values.

Skills and experience:

Experience

• Demonstrated experience in inventory management, logistics, asset management, property management, business analysis, or related fields.
• Experience with ERP systems, preferably Umoja/SAP, is desirable.
• Experience using Microsoft Excel for data analysis is required.
• Experience with Power BI data visualization and reporting is desirable.
• Experience with FRIM implementation or coordination is desirable.

Required Skills

• Asset and inventory management
• Data analysis and reporting
• Power BI dashboard development
• Database management
• Microsoft Excel (advanced)
• Attention to detail
• Planning and organizing
• Teamwork and client orientation

Desirable Certifications

• Business Relationship Management (BRM) Foundation Certification.
• PRINCE2 Foundation Certification.

Area(s) of expertise:

• Administration, Information technology and telecommunications, Communication, advocacy, public information

Driving license:

• Light Vehicle (LV) Required

Other information