Manager of Grant Financial Operations

Posting Summary

Working Title

Manager of Grant Financial Operations

Type of Position

Staff - Full Time

Department

Accounting

Appointment Length

July - June (12 mo)

Benefits Eligible?

Yes

Published Salary

Requested Part-Time Staff Hours

NA

F.T.E.

1.00

Grant Funded Position?

No

If temporary (or grant funded) position, indicate ending date

Description of Job Duties and Responsibilities

The Manager of Grant Financial Operations supports the fiscal administration and financial compliance of Fairmont State University’s sponsored programs including federal, state and private grants, contracts and awards. This role provides grant financial data to key stakeholders including but not limited to leadership, the Office of Sponsored Programs, Principal Investigators and all granting agencies/partners as required or requested

Operational Duties

• Manages the creation and closure of restricted funds within the University’s chart of accounts
• Maintains restricted funds by tracking expenses, allocating payroll, updating budgets, posting journal entries and performs budget-to-actual reconciliations for receipts and disbursements
• Prevents or corrects improper cost transfers and posting errors.
• Completes month-end processes for restricted funds and runs monthly financial reports and schedules
• Ensures a positive cash flow for restricted funds which includes but is not limited to timely invoices, completion of draw requests and required grant reporting
• Collaborates with Finance areas and Human Resources to create, calculate and balance grant funded positions
• Assists with the development of a streamlined cross-institutional billing workflow with Fairmont State Foundation
• Works directly with Fairmont State Foundation to invoice for reimbursements and reconcile grant funded requests

Audit and Reporting

• Assists with year-end processes and audit functions for the annual financial audit, including but not limited to timing functions to prepare schedules, completing calculation and analysis, creating and posting accrual entries and providing support documentation as requested by the auditors for restricted funds
• Primary point of contact and coordinator for Research and Development audits
• Ensures compliance with all financial reporting obligations
• Assists with the completion of annual requirements for restricted funds including but not limited to Expenditure Schedule, Schedule of Expenditures of Federal Awards (SEFA) and Appropriation Requests for the State of West Virginia

Process Improvement & Systems Optimization

• Policy Development: Work with Finance team to evaluate, update, implement and document departmental and university-wide financial policies and procedures.
• Unit Collaboration: Collaboration includes but is not limited to, partnering with the Finance Team to ensure accurate and timely financial reporting and to ensure alignment between budget and actual reporting; and collaborating with departments across the university to promote clear understanding of financial data and processes
• Improvement: Drive continuous improvement by automating manual processes and enhancing ERP system functionality in conjunction with the State of WV’s ERP system

Other

• Participates in other projects and performs other duties as assigned.

Minimum Required Education

• Bachelor’s degree in Accounting, Finance, Business Administration or a related business field (or equivalent combination of education and experience).

Required Licenses and/or Certifications

N/A

Minimum Required Qualifications

• 2-4 years prior experience with Finance, Accounting or Budgets, however, any equivalent combination of education and/or experience is acceptable which provides an applicant with the listed knowledge, skills, abilities and capability to perform the essential functions of the job
• High attention to detail and strong written and verbal communication skills
• Strong proficiency in Microsoft Excel (including formulas, data sorting, and pivot tables).
• Strict ethical standards for handling data confidentiality

Preferred Qualifications

• Experience with federal, state, local, or private grant administration
• Strong understanding of Generally Accepted Accounting Principles (GAAP), Governmental Accounting Standard Board (GASB) and Uniform Guidance rules

Posting Detail Information

Requisition Number

2027013SP

Number of Vacancies

1

Anticipated Hire Date

ASAP

Position End Date (if temporary)

Job Open Date

08/19/2026

Job Close Date

Open Until Filled

Yes

Special Instructions to Applicants

Advertising Summary

Quicklink for Posting

https://www.fairmontstatejobs.com/postings/11751

Job Duties

Applicant Documents

Required Documents

• Resume/CV
• Cover Letter

Optional Documents

• Certification/License
• Transcript #1
• Transcript #2
• Transcript #3

Contact Us

For questions relating to Faculty/Staff positions, please e-mail the Human Resources Office at HR@fairmontstate.edu or call (304) 367-4111.

For questions relating to Student Employment, please e-mail the Student Employment Office at studentjobs@fairmontstate.edu or call (304) 367-4836.