Clinical Program Coordinator - Physical Therapist Assistant

Clinical Program Coordinator - Physical Therapist Assistant

Salary: $47,001.00 - $55,296.00 Annually
Location: UVU Lehi Campus
Job Type: FT Nonexempt Salaried Staff
Job Number: FY2706820
Division: VP Academic Affairs
Department: VP Academic Affairs
Opening Date: 11/10/2026
Closing Date: 11/29/2026 11:59 PM Mountain

Position Announcement

The Physical Therapist Assistant Program is looking for a Program Coordinator to be the operational heartbeat of our team. You'll oversee our skills lab and simulation spaces, guide applicants from information session to graduation, manage budgets and purchasing, and support the faculty, staff, and students who make it all happen.

If you're organized, collaborative, and energized by juggling details without losing the big picture — and you want a role where your work directly shapes future physical therapist assistants — we'd love to meet you.

Summary of Responsibilities

• Clinical Lab: Works closely with program faculty regarding the vision and mission for the lab. Forecasts current and future equipment requirements and student needs within lab/simulation courses. Supervises lab setup and takedown of equipment, supplies, and other resources as needed, while minimizing student/faculty downtime during scheduled lab sessions. Using current manufacturer recommendations ensures function tests during setup and rehab during breakdown. Conducts preventative maintenance on equipment as needed. Maintains inventory and working knowledge of patient simulators, patient monitors, skills trainers, and other training equipment. Assists with scheduling lab instructional sessions and open lab periods. Performs laundering and light cleaning services as needed.
• Admission Management, Marketing, and Recruitment: Coordinates student applications and admission management for the program, including marketing, recruitment, website management, planning, and execution of information sessions, applicant processing, and pre- testing. Coordinates interview days and orientation of the accepted cohort. Reviews all verified applications with advising and the transfer office and communicates with all applicants. Processes post-program acceptance documentation for all students, including immunizations, background checks, and drug screening. Manages the wait list and admissions changes. Attends informational and tabling events on campus and in the community to promote the PTA program. Maintains program social media and websites. Creates marketing strategies and events in cooperation with the Program Director and faculty.
• Financial & Administrative: Coordinates the preparation and submission of various reports and documents, including new hire paperwork completion and submission, requisitions, purchase orders, index tracking, and reconciliations. Acquires supplies following university procurement procedures to ensure the efficient and uninterrupted operation of the labs. Establishes, updates, and maintains files on inventory ordering, receiving, billing, and distribution. Develops budget plans and expenditure reports and provides guidance to ensure compliance regarding proper use of funds, purchasing rules, and pro card expenses. Prepares and manages lab budget based on faculty input and forecasted inventory needs. Participates in grant preparation with faculty to augment the inventory of equipment. Manages, prepares, and submits ePAFs and eSAFs for instructors. Provides administrative support for the program, meetings, and special projects.
• Other duties as assigned.

Qualifications / Licenses / Certifications

Graduation from an accredited institution with a bachelor's degree in a healthcare­ related field and two years of relevant experience; OR a combination of education and experience totaling six years.

For Example:

• A bachelor's degree in a related field and two years of relevant experience.
• OR a master's degree in a related field.
• OR an associate's degree in a related field and four years of relevant experience.
• OR three years of college coursework in a related field (approximately 90 semester credits) and three years of relevant experience.
• OR two years of college coursework in a related field (approximately 60 semester credits) and four years of relevant experience.
• OR one year of college coursework in a related field (approximately 30 semester credits) and five years of relevant experience.
• OR six years of relevant experience.

Preferred Qualifications:
Experience with lab/simulation equipment and education.

Required Application Materials:

• Resume
• Cover letter
• Work Sample / Project Portfolio
  • As part of the application process, candidates are required to submit one example of a professional project or work product they have personally developed or substantially contributed to. The purpose of this submission is to demonstrate the applicant's proficiency with office software, attention to detail, organization, creativity, and ability to produce professional-quality work. Examples of acceptable submissions include, but are not limited to: Microsoft Word: Professionally formatted documents, reports, forms, or procedural guides. Microsoft Excel: Spreadsheets, tracking systems, budgets, data analyses, or organizational tools. Microsoft PowerPoint: Presentations, training materials, or informational resources. Other: Comparable administrative projects demonstrating technical proficiency, problem-solving, and organizational skills. Applicants should include a brief description (2–4 sentences) explaining the project's purpose, their specific contributions, and how the finished product was used. Important: All submissions must be the applicant's own work. Confidential, proprietary, or personally identifiable information must be removed or redacted before submission.

Knowledge / Skills / Abilities

Knowledge

• Knowledge of management principles, including organization, prioritization, effective problem-solving, and good critical-thinking capability.
• Knowledge of academic programs in higher education.
• Knowledge of social media platforms and how to use each effectively.
• Knowledge of effective recruiting and marketing techniques.
• Working knowledge of lab education practices.
• Working knowledge of equipment and latest trends.

Skills

• Excellent organization, time management, and communication skills (both verbal and written).
• Skilled in programs and software applications supporting productivity, scheduling, and reporting.
• Skills in data collection and creating reports.
• Excellent interpersonal, collaborative, and customer service skills.
• Effective use of time and autonomous decision-making skills.

Abilities

• Ability to plan, coordinate, and implement program equipment requirements.
• Ability to adapt to changes in educational standards and technology.
• Ability to stock and maintain the inventory of lab supplies and equipment needed for simulation and skills lab use through the university procurement process and other methods.
• Ability to maintain and repair lab and simulation equipment to ensure proper function.
• Ability to create and implement program marketing events.

EEO Statement:

UVU employment decisions are made on the basis of an applicant’s qualifications and ability to perform the job without regard to race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, age (40 and over), disability, veteran status, pregnancy, childbirth, or pregnancy-related conditions, genetic information, or other bases protected by applicable federal, state, or local law.

Utah Valley University’s dedication to exceptional care offers quality service and benefits to employees while staying committed to meeting the needs of a diverse workforce.

UVU is pleased to offer a competitive and comprehensive benefits package that supports employees and their family’s overall physical and mental health, protects their income in case of unforeseen illness and life events, and assists in building financial security for retirement and the future.

Highlights from Utah Valley University’s benefits package include:

• Medical network and plan options with low employee premiums
• Employer HSA contribution for those that elect the university’s High-Deductible Health Plan
• Other tax advantage, reimbursement account options (i.e. Flexible Spending Account & Dependent Care)
• Dental and vision plan options
• Incentivized wellness program
• Employer paid basic life, Accidental Death and Dismemberment (AD&D), and Long Term Disability (LTD) coverage
• Employee Assistance Program (EAP)
• 401(a) Defined Contribution Plan with an employer contribution of 14.2% based on employee’s compensation (100% vested on first day of full-time employment)
• Undergraduate tuition remission benefit waiving up to 18 credit hours (each semester) for employees and their eligible dependents (spouses & children dependents unmarried and up to age 26)
• Generous leave package which includes sick, vacation (staff only), and personal leave; 13 paid holidays; paid medical maternity and parental leave

For more information about the benefits offered, visit https://www.uvu.edu/peopleandculture/benefits.