About the role
This is an exciting opportunity for an experienced administrator to develop their career in a busy teaching environment.
This post is suitable for enthusiastic and meticulously organised applicants, with relevant administrative experience within an education setting to provide high level support to the Student Office team in the Department of Materials.
Based in the Student Office, the Student Office Administrator supports the efficient administration of all taught programmes within the Department of Materials. The post-holder is responsible for of the administration of coursework management, work placements, Year in Industry and exchange programmes organisation Undergraduate Research Opportunities Programme (UROP), Erasmus and occasional student arrangements. This involves working closely with the Director of Undergraduate Studies, Senior Tutors, Admissions Tutor and the MSc Course Director to ensure the smooth delivery of teaching administration and an excellent student experience.
What you would be doing
Coursework Management
- Working proactively alongside the Senior Tutor and Course Directors to ensure coursework submission and marking is supported:
- Setting up and monitoring all assignments for coursework submissions on Canvas and reporting when required to the Senior Tutor(s).
- Inputting all coursework marks in the department database, including downloading student submission files (if required) via Canvas /TurnitIn.
Student Support/Exams
- Providing full committee servicing function for the Student Staff Committee Meetings, including making committee arrangements, assisting with the preparation of the agenda and committee papers, taking minutes and carrying out follow-up actions as required.
Work Placements/ Year in Industry/Exchange Programmes
- Overseeing and maintaining all information on students doing work placements/Year in Industry.
Full details are listed in the job description.
What we are looking for
- Educated to degree level (or equivalent standard) and/or proven experience at a similar level.
- In-depth knowledge of Higher Education procedures and policies.
- A track record of delivering excellent customer service – on the telephone, via electronic medium and face-to-face.
- Administrative experience, ideally in an educational setting.
- Experience of working with student record databases.
- Experience of taking committee minutes.
- An awareness of the student life cycle and pressures within an academic/Higher Education environment.
- Experience using and updating Canvas or a similar Virtual Learning Environment (VLE).
What we can offer you
The opportunity to continue your career at a world-leading institution and be part of our mission to use science for humanity.
- Develop in your role with access to learning and development opportunities.
- Benefit from sector-leading salary and remuneration package (including 39 days off a year and generous pension schemes).
- Gain access to a range of workplace benefits including a flexible working policy from day one, generous family leave packages, on-site leisure facilities and a cycle-to-work scheme.
Further information
Interviews: Will be taking place in-person only on Monday 14th December 2026.
Additional information please contact: Raj Adcock, raj.adcock@imperial.ac.uk.
Guidance may be sought from Darakshan Khan d.khan@imperial.ac.uk.
Please note that job descriptions are not exhaustive, and you may be asked to take on additional duties that align with the key responsibilities mentioned above.
If you experience any technical issues while applying online, please don't hesitate to email us at support.jobs@imperial.ac.uk. We're here to help.
Please note that job descriptions are not exhaustive, and you may be asked to take on additional duties that align with the key responsibilities mentioned above.
We reserve the right to close the advert before the stated closing date, should we receive a high volume of applications. Please submit your application as early as possible to avoid disappointment.
If you have any general queries about this vacancy, please contact the hiring manager listed in the ‘Further Information’ section. Alternatively, you can contact the Recruitment Hub at recruitmenthub@imperial.ac.uk, and we will be happy to assist you.
If you experience any technical issues that prevent you from submitting an application, please contact our Technical Support team at support.jobs@imperial.ac.uk, who will be able to help resolve the issue.
About Imperial
Welcome to Imperial, a global top-ten university where scientific imagination leads to world-changing impact.
Join us and be part of something bigger. From global health to climate change, AI to business leadership, here at Imperial we navigate some of the world’s toughest challenges. Whatever your role, your contribution will have a lasting impact.
As a member of our vibrant community of 22,000 students and 8,000 staff, you’ll collaborate with passionate minds across nine London campuses and a global network.
This is your chance to help shape the future. We hope you’ll join us at Imperial College London.
Our Culture
We work towards equality of opportunity, eliminating discrimination, and creating an inclusive working environment for all. We encourage applications from all backgrounds, communities and industries, and are committed to employing a team that has diverse skills, experiences and abilities. You can read more about our commitment on our web pages.
Proud signatory of the Armed Forces Covenant. We welcome applications from the Armed Forces community.
Our values are at the root of everything we do, and everyone in our community is expected to demonstrate respect, collaboration, excellence, integrity, and innovation.
