Description

The position will be located at University of Houston Central Campus, Health 2 Building. Occasional travel to UH Sugar Land and UH Katy Campuses will be required.

Provides secretarial support to nursing staff and faculty. May lead the work of clerical support personnel and/or work study students.

Composes or creates a variety of documents, such as memoranda, letters, charts, newsletters, tables and other complex documents using word processing, spreadsheets, and desktop publishing software.
Prepares agenda for meeting, schedules meetings, records and distributes minutes of meetings.
Handles travel arrangements for supervisor and other office personnel.
Orders supplies and arranges for repair of equipment. Maintains inventory.
Screens and directs callers and visitors. Takes and forwards telephone messages.
Organizes and maintains manual and/or computerized filing system.
Handles faculty book requests, including digital and desk copies for the college.
Primary assistant to Pre-Nursing Academic Advisor, nursing faculty and staff at Central Campus.
Performs other job-related duties as assigned.

Additional Posting Information

The University of Houston Andy & Barbara Gessner College of Nursing is seeking a highly organized, customer-focused, and detail-oriented Secretary to provide administrative and secretarial support to nursing faculty and staff at Central Campus. This position plays an essential role in supporting daily operations, faculty and staff needs, student services, and academic initiatives within the Gessner College of College of Nursing.

The successful candidate will demonstrate strong communication, organizational, and technical skills while maintaining a professional and welcoming environment for students, faculty, staff, and visitors.

Position Responsibilities

Compose, create, and edit a variety of documents including memoranda, correspondence, newsletters, charts, spreadsheets, tables, and other complex materials using various software applications.
Prepare meeting agendas, coordinate and schedule meetings, record minutes, and distribute meeting documentation.
Coordinate travel arrangements for supervisors and office personnel.
Order office supplies, maintain inventory records, and arrange equipment maintenance and repairs as needed.
Screen and direct telephone calls and visitors, take messages, and provide customer service to faculty, staff, students, and external stakeholders.
Organize and maintain manual and electronic filing systems to ensure efficient record management.
Manage faculty book requests, including digital resources and desk copy requests for the College.
Primary assistant to the Pre-Nursing Academic Advisor, nursing faculty and staff at Central Campus.
Perform other job-related duties as required.

Minimum Qualifications

High school diploma or GED.
Basic knowledge of grammar, spelling, punctuation, and mathematical functions such as percentages, ratios, and related calculations.
Minimum of three (3) years of directly related administrative or secretarial experience.
Proficiency with Microsoft Office applications, including Word, Excel, Outlook, and Teams.
Strong organizational, interpersonal, and communication skills.
Ability to manage multiple priorities in a fast-paced academic environment.

Work Location

This position is based at the University of Houston Central Campus, Health 2 Building in Houston, Texas.

Occasional travel to the University of Houston Sugar Land and University of Houston Katy campuses is required.

Why Join the Andy & Barbara Gessner College of Nursing?

The Andy & Barbara Gessner College of Nursing is committed to excellence in nursing education, research, and service. Team members enjoy the opportunity to support future healthcare professionals while working in a collaborative and mission-driven academic environment.

Apply today and become part of a team dedicated to advancing nursing education and improving healthcare outcomes throughout Texas and beyond.

Education will be considered in lieu of experience.

Minimum Qualifications: Requires a basic knowledge of grammar, spelling, punctuation and simple mathematical functions like percentages, ratios, etc. as might normally be acquired through attainment of a high school diploma or GED. Requires a minimum of three (3) years of directly job-related experience.

All positions at the University of Houston-System are security sensitive and will require a criminal history check.

The University of Houston System and its universities are Equal Opportunity Institutions. Everyone is encouraged to apply.

Secretary - (497309)