HR Assistant, Kyiv

General

Description of assignment title: HR Assistant

Assignment country: Ukraine

Duty stations: Kyiv

Work location: On UN premises

Expected start date: 12/07/2026

Duration: 6 months (with possibility of extension)

Sustainable Development Goal: 3. Good health and well-being

Host entity: WHO Ukraine

Modality: Onsite

Type: National

Volunteer category: Specialist UCoS from Apr2026

Work schedule: Full-time

Number of Assignments: 1

Advertisement end date: 11/27/2026 12:00 AM

Details

Mission and objectives

The WHO Country Office in Ukraine was established in 1994 to support the country’s sustainable health development. The WHO team in Ukraine consists of around 50 professionals who provide technical expertise and build national capacity on health-related matters. The priorities for the Country Office are set out in the biennial collaborative agreement between WHO/Europe and Ukraine. The Office implements the agreement in close collaboration with national institutions and international partner agencies.

Context

World Health Organization Ukraine - the WHO Country Office in Ukraine was established in June 1994 to support the country’s sustainable health development. The WHO team in Ukraine consists of around 300 professionals who provide technical expertise on health-related matters and build national capacity through policy dialogues, strategic support, technical assistance, service delivery to fill gaps during emergencies, and adaptation of global norms and standards to the national context. The organization aims to maintain the resilience of Ukraine’s health system amid the war while continuing the reform agenda and moving towards the recovery of the health system. The WHO Ukraine Country Cooperation Strategy for 2024-2030 focuses on three key priorities: ensuring access to universal quality health services for all, regardless of ability to pay, preventing and reducing major health risks, and building robust institutions. Home (who.int)

The mission of the WHO Division of Health Emergencies (WHE) is to build the capacity of Member States to assess, prevent and manage health emergency risks, and lead and coordinate the international health response to contain outbreaks and to provide effective relief and recovery to affected populations.

The WHE Division brings together and enhances WHO's operational, technical and normative capacities in outbreaks, emergencies and risk analysis to address all health hazards across the risk management cycle in a predictable, capable, dependable, adaptable and accountable manner. The Division is designed to operate within the broader humanitarian and emergency management architecture in support of people at risk of, or affected by, outbreaks and emergencies, consistent with ways that strengthen local and national capabilities.

Website: Home (who.int)

Task description

Facilitate and coordinate the HR administrative recruitment processes in full compliance with WHO rules, regulations, and HR policies and guidelines: Activities and processes related to supporting the recruitment of Fixed-Term and Temporary Staff (all categories), and pre-screening of the candidate’s recruitment profile as necessary. Organizes meetings, teleconferences with the selection panels and all related logistics; ensure completeness of all documentation and information for the meeting. Support the arrangements of interviewing and online testing, scheduling interviews, arranging for video conferencing facilities, and monitoring of testing. Assist applicants under selection and ensure that support and accurate and complete information is provided in a timely manner.

Maintain HR managers with the routine upkeep of HR tables for tracking HR related processes. Initiate the onboarding and follow up with the applicants to ensure the timely completion of the process. Maintain and update internal database and files on administrative HR matters in a confidential and secure manner. Support the HR team members in consultants’ clearance process/administrative activities. Cooperate with admin assistant to ensure the update and compliance of WHO CO mailing list. Online filing of HR documentation on the shared drive. Perform any other duty as requested by HR managers

Eligibility criteria

Age: 18 - 80

Required experience: 3 years

Nationality: Candidate must be a national, legal resident or hold refugee status in the country of assignment.

Assignment requirements

Relevant experience: 3 years

Languages:

• Ukrainian, Level: Fluent, Required
• English, Level: Fluent, Required

Required education level: Bachelor's degree in Business Administration, Management, Law or any other relevant area

Competencies and values:

• Respect for Diversity
• Integrity
• Professionalism
• Teamwork
• Communication

Skills and experience:

• Minimum 3 years of progressive experience in HR or administration,
• Experience in the use of computers and office software packages (MS Word, Excel, etc.)
• Experience in organizing and managing recruitment processes is an asset.
• Experience in contract management, onboarding, and separation processes is an asset.
• Additional certification in HR-related matters is an asset.
• Knowledge of UN regulations, rules, and procedures is an asset.

Area(s) of expertise: Administration, Human resources

Driving license: -

Other information

Volunteerism is understood as a wide range of activities undertaken of free will, for the general public good, for which monetary reward is not the principal motivating factor.

Living conditions and remarks

As it is a national UN Volunteer's assignment, the UN Volunteer shall organize his/her accommodation by themselves.

Entitlements of National UN Volunteer Specialist >> USD $ 1,869

The contract lasts for the period indicated in the vacancy with the possibility of extensions subject to availability of funding, operational necessity, and satisfactory performance. However, there is no expectation of renewal of the assignment. This is a full-time contract.

Allowances:

• Volunteer Living Allowance (VLA): A Volunteer Living Allowance (VLA) USD $ 1,869 (equivalent in UAH) is provided monthly to cover housing, utilities, and normal cost of living expenses. This includes Well-Being Differentials for the period while the ICSC applies hardship classification to duty stations in Ukraine as “E”.
• USD 350 entry lump sum, one-time payment.

Medical and life insurance:

• Medical insurance: The UN Volunteer and eligible PFU dependents will receive UNV-provided medical insurance coverage. Coverage for UN Volunteers begins at the Commencement of Service and normally ceases on the last day of the UN Volunteer Contract.
• Life Insurance: UN Volunteers are covered by life insurance for the duration of the UN Volunteer assignment. If a UN Volunteer dies during the UN Volunteer assignment, the eligible designated beneficiaries will be entitled to receive a life insurance lump sum.

Leave entitlements:

• Annual leave: UN Volunteers accrue an entitlement to 2.5 days of Annual Leave per completed month of the UN Volunteer assignment. Unused accrued Annual Leave up to a maximum of 30 days is carried over in case of a contract extension within the same UN Volunteer assignment. Unused accrued Annual Leave may not be carried over in case of reassignment or a new assignment.
• Learning leave: Subject to supervisor approval and exigencies of service, UN Volunteers may request up to ten working days of Learning Leave per consecutive 12 months of the UN Volunteer assignment, starting with the Commencement of Service date, provided the Learning Leave is used within the contract period.
• Certified Sick Leave: UN Volunteers are entitled to up to 30 days of certified sick leave based on a 12-month cycle. This amount is reset every 12-month cycle.
• Uncertified Sick Leave: UN Volunteers receive seven days of uncertified sick leave working days in a calendar year. This amount will be reset at the established interval period.

Inclusivity statement

United Nations Volunteers is an equal opportunity programme that welcomes applications from qualified professionals. We are committed to achieving diversity in terms of gender, care protected characteristics. As part of their adherence to the values of UNV, all UN Volunteers commit themselves to combat any form of discrimination, and to promoting respect for human rights and individual dignity, without distinction of a person’s race, sex, gender identity, religion, nationality, ethnic origin, sexual orientation, disability, pregnancy, age, language, social origin or other status.

Note on Covid-19 vaccination requirements

Selected candidates for certain occupational groups may be subject to inoculation (vaccination) requirements, including against SARS-CoV-2 (Covid-19) in line with the applicable host entity policy

Scam warning

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