Administrative and Finance Assistant, Juba

General

Description of assignment title

Administrative and Finance Assistant

Assignment country

South Sudan

Duty stations

Juba

Work location

On UN premises

Expected start date

12/01/2026

Duration

12 months

(with possibility of extension)

Sustainable Development Goal

3. Good health and well-being

Host entity

UNDP, South Sudan

Modality

Onsite

Type

National

Volunteer category

Specialist UCoS from Apr2026

Work schedule

Full-time

Number of Assignments

1

Details

Mission and objectives

Who we are (Mission)

UNDP has been working in South Sudan for over 30 years. With the formation of the independent Republic of South Sudan in July 2011, UNDP established a Country Office and has staff working all over the country to help build government institutions. UNDP has maintained its presence in South Sudan despite significant challenges in the operating environment by adopting a flexible approach to its work with the Government of South Sudan.

Since the conclusion of the Agreement on the Resolution of Conflict in August 2015, UNDP aims to work in partnership with the Transitional Government of National Unity, non-governmental organizations, civil society organizations, community-based organizations, multilateral aid agencies, bilateral donors, academia, media and the private sector.

The overarching aim of UNDP is to support the progress towards peace and reconciliation, early recovery and governance, and towards the new Sustainable Development Goals (SDGs).

What we do

UNDP’s goal is to help creating more resilient communities and reinvigorated local economies; strengthening peace and governance; and empowering women and girls. UNDP South Sudan aims to do this by supporting the Government to manage public finances in an environment of respect for the rule of law, with an accountable government to deliver inclusive economic growth.

Context

UNDP South Sudan works towards supporting the country to accomplish substantive progress in the area of poverty reduction adopting a comprehensive approach to the reduction of human and income poverty, in line with the Sustainable Development Goals. UNDP South Sudan primarily promotes inclusive and sustainable human development and works to reduce poverty in all its dimensions. It aims at building the national capacities to mobilize all levels of national government and civil society for a coordinated, effective, equitable and inclusive progress towards SDGs and poverty reduction.

UNDP South Sudan recognizes that achieving the Sustainable Development Goals depends on vibrant economic growth, driven by the government and supplemented by the private enterprises to create jobs and provide goods and services for the poor.

DEPARTMENTAL CONTEXT:

Under the overall guidance and supervision of the Deputy Country Director (Operations) Manager, the Administrative/Finance Assistant provides the overall administration and execution of varied and inter-related operational and logistical activities, ensuring high quality and accuracy of work at the UN Clinic. The Administrative/Finance Assistant promotes a client- focused, quality and results oriented approach. The Administrative/Finance Assistant works in close collaboration with the Operations, Programme and projects staff in the Country Office (CO) and other UN agencies staff to exchange information and ensure consistent service delivery.

Task description

Within the terms of the UN's delegated authority, and under the direct supervision of the Health Manager, the volunteer Administrative/Finance Assistant will undertake the following tasks:

1. Ensures implementation of operational strategies, focusing on achievement of the following results: Full compliance of administrative and finance activities with UN and United Nations Development Programme (UNDP) rules, regulations, policies, and strategies. Supports the Country Office (CO) administrative business processes mapping and the elaboration of internal standard operating procedures (SOPs). Prepares administrative and finance team results-oriented workplans. Develops proposals and implements cost-saving and reduction strategies in consultation with office management.
2. Ensures effective and efficient provision of administrative and finance support services, focusing on achievement of the following results: Operation and management of the front desk coverage, reception of clients, and telephone in accordance with appropriate protocol ensuring confidentiality. Weekly checks of Information and Communication Technology (ICT) and printer connectivity and reporting any concerns to the head of unit for action. Monitoring all visitors to the UN clinic by providing directions and accurate information related to the clinic. Recording and maintaining information in the system, providing solutions for minor technical problems. Coordination and supervision of shipments, customs clearance, travel, events management, administrative surveys, transportation services, insurance, space management, and procurement of supplies. Presentation of thoroughly researched information for financial resource planning for administrative services. Support with protocol matters, registration of staff, coordination with local authorities on space and other administrative matters. Submission of information on administrative and finance services provided for cost-recovery bills. Collection and updating of UN staff information on a monthly basis, ensuring all data is correct and accurate.
3. Any other duties considered necessary by the Health Manager.

Eligibility criteria

Age

18 - 80

Required experience

3 years

Nationality

Candidate must be a national, legal resident or hold refugee status in the country of assignment.

Assignment requirements

Relevant experience

3 years

Languages

English, Level: Fluent, Required

Arabic, Level: Working knowledge, Desirable

Required education level

Bachelor's degree in Business or Public Administration or any other related field.

Competencies and values

• Accountability
• Adaptability and flexibility
• Creativity
• Judgement and decision-making
• Planning and organizing
• Professionalism
• Self-management

Skills and experience

At least 3 years of relevant experience in administration and finance or program support service. Experience in the usage of computers and office software packages (MS Word, Excel, etc.) including EarthMed use is an added advantage. Experience in handling of web-based management systems such as Quantum is added advantage. Flexibility and adoptability to the hardship setting including field locations is desirable.

Area(s) of expertise

Administration, Human resources, Finance, accounting

Driving license

Other information

Volunteerism is understood as a wide range of activities undertaken of free will, for the general public good, for which monetary reward is not the principal motivating factor.

Living conditions and remarks

This is a national assignment the Volunteer is responsible for their accommodation.

Inclusivity statement

United Nations Volunteers is an equal opportunity programme that welcomes applications from qualified professionals. We are committed to achieving diversity in terms of gender, care protected characteristics. As part of their adherence to the values of UNV, all UN Volunteers commit themselves to combat any form of discrimination, and to promoting respect for human rights and individual dignity, without distinction of a person’s race, sex, gender identity, religion, nationality, ethnic origin, sexual orientation, disability, pregnancy, age, language, social origin or other status.

Note on Covid-19 vaccination requirements

Selected candidates for certain occupational groups may be subject to inoculation (vaccination) requirements, including against SARS-CoV-2 (Covid-19) in line with the applicable host entity policy

Scam warning

The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.